TEI-C Membership Procedures

=Wild Apricot Membership Database=
 * URL to Wild Apricot: http://members.tei-c.org (login, top-right)
 * Admins Who Have Access to Wild Apricot:
 * Unsworth (Treasurer), Romary (Membership Secretary), Dalmau (Chair), Noughton (Virtual, Inc.)
 * If someone needs access to Wild Apricot, email: board@

=Membership Directory=
 * http://members.tei-c.org/Directory
 * Members have the option to Opt-Out; not all Members will be listed on our web site.
 * For those who opt-in, contact info is available, which is handy for institutional members.

=Membership Website=
 * Stand-alone site that’s been visually integrated with the TEI-C web site
 * HTML changes (Kevin and Luis to document this)

=Checking-in with Members=


 * Run periodic searches to make sure email contacts are correct (!). If emails are bouncing contact the institution to update the contact.
 * Run periodic searches for lapsing members, send personalized message to remind them to re-up
 * Run periodic searches for lapsed members, encourage them to re-join
 * Laurent to document these steps in more detail for next membership secretary!

=Members who Sign Up Through PayPal Donation=


 * Will require coordination with the Treasurer and Virtual, Inc., who have direct access to the PayPal account (follow up with Virtual, Inc.)
 * Anyone who submits a donation for any amount, will receive an individual membership.
 * PayPal only collects Name and email so Membership Secretary will have to follow up with donor to collect other information we need for Wild Apricot like institutional affiliation.
 * Membership Secretary will have to enter donors into Wild Apricot manually (for now).

=Generating Ballots for Members During Elections=


 * Run two queries in Wild Apricot
 * This may change due to a new proposal we will submit to the membership

=Member Benefits=
 * Add info about the Oxygen discount and how it's managed by Wild Apricot