TEIWiki - User contributions [en]

Travel Reimbursement Procedures for Council and Board Members

2018-09-10T02:29:16Z

Mdalmau:

=Reimbursement Policies and Procedures=

* [http://www.tei-c.org/Admin/TEI_travel_form.pdf TEI-C Travel Reimbursement Form]

----

The TEI Consortium (TEI-C) is a volunteer-run organization that represents a community that continues to grow in numbers and geographic representation. In order to function smoothly and continue its outreach, the TEI-C compensates individuals for travel for TEI-related business. For example, the TEI-C will reimburse keynotes or other invited speakers to annual conferences and Council and Board members for face-to-face meetings. Travel reimbursement requests outside of the norm are at the discretion of the TEI-C Board of Directors.

The TEI-C will reimburse Board-approved travel for '''reasonable expenses''', which includes economy airfare, conference-designated lodging (or cheaper!), and per diem designated by the U.S. Department of State [Domestic https://www.gsa.gov/travel/plan-book/per-diem-rates] and [Foreign https://aoprals.state.gov/web920/per_diem.asp] Per Diem Rates. Expenses incurred beyond what is reasonable will be evaluated for additional compensation on a case by case basis.

The TEI-C appreciates travel expenses covered by an individual's institution as part of the institutions's overall commitment to the TEI. Likewise, the TEI-C appreciates individuals who offset or cover in-full their own travel expenses for TEI-related business. We encourage an individual's ability to subsidize or cover completely the costs associated with TEI-C-related business travel.

In broad terms, its reimbursement policies are in keeping with those common practice in the U.S. University and Public Sector. Questions about these policies or concerning expenses not covered here should be directed to the Treasurer. While exceptions and clarifications are possible, these should normally be requested before the expense is incurred.

'''Receipts for all travel-related transactions with the exceptions of food-related and incidentals receipts must be submitted for reimbursement.''' See explanation of meals and incidentals breakdown for the current calendar year at: https://www.gsa.gov/travel/plan-book/per-diem-rates.

Specific guidelines for allowable expenses are described below.

==Transportation to TEI-C Events and Activities==

Airfare should be by the cheapest direct route and economy class or equivalent. Ground transportation should be by cheapest direct route and economy/second class (if applicable) or equivalent. Transportation involving detours, stop-overs, or travel to additional destinations may be eligible for full or partial reimbursement. Individuals considering such travel should make arrangements with the Treasurer in advance.

The TEI-C will reimburse expenses related to traveling to/from an airport including airport parking and transportation to/from airports. We ask that you find the most economical form of long-term airport parking as well as economical transportation to/from airports, which may include sharing a taxi with colleagues. The TEI-C will also reimburse transportation expenses from lodging to meeting locations (over $20). Most in-town commuting will be covered by the "Incidental Expenses" portion of the per diem (see below). We ask that you find the most economical form of in-town commuting, which may include multi-day transit passes or taxi-sharing.

==Lodging==

The TEI-C will reimburse eligible individuals for reasonable actual hotel and lodging costs for stays necessitated by TEI meetings. In addition of lodging costs for a single individual, these costs may include internet access '''BUT NOT''' entertainment, newspapers, the use of a mini-bar, or meals (meals are reimbursed on a per diem basis). No other charges are permitted without prior arrangement. Such claims must be accompanied by receipts.

In reimbursing for such costs the TEI-C will '''pay for a maximum of one additional night before and/or after the event or activity'''. Individuals may exceed this maximum of the additional night(s) can be justified as a way of reducing the overall cost of the trip (e.g., when a Saturday overnight reduces the airfare more than the cost of the added hotel stay). Individuals considering such an arrangement should contact the Treasurer before booking their stay whenever possible.

Individuals sharing a room with friends or family not paticipating in TEI-C business should make separate arrangements with the Treasurer if the additional occupant results in extra costs being levied by the hotel. There is no need to make separate arrangements if the hotel in question charges by the room rather than number of occupants.

==Meals and Incidental Expenses (Per Diem)==

The TEI reimburses eligible individuals for meals and incidental expenses on a per diem basis. These per diem rates usually are calculated from U.S. Government rates using the following formula:

===Travel outside the U.S.===
For travel outside the continental U.S., the Meals and Incidentals per diem is designated by the [https://aoprals.state.gov/web920/per_diem.asp relevant U.S. State Department rate].

===Travel within the U.S ===

For travel within the continental U.S., the Meals and Incidentals per diem is designated by the [https://www.gsa.gov/travel/plan-book/per-diem-rates relevant U.S. General Service Administration rate].

The Board reserves the right to set its per diem rates using a different formula provided advance notice is given to the traveller.

===Eligible Per Diem Expenses===

The per diem rates are intended to cover actual meals and incidental daily living expenses (excluding lodging) for eligible individuals while they are travelling on TEI business. Per diems should not be claimed for expenses that are paid for by somebody else, eligible for reimbursement from other sources, or that occur before or after the travel takes place. '''No receipts are required for expenses claimed as part of a per diem.'''

The following are some examples of expenses covered by the Meals and Incidental per diem. The list is not intended to be exhaustive. If in doubt, please contact the Treasurer.

====Meals====
The per diem is intended to cover all meals paid for by individuals on their own behalf. No receipts are required in such cases. Reimbursement for group meals organised in advance by the TEI or local hosts or for costs incurred in paying for meals of guests of the TEI should be requested separately and require receipts. Individuals participating (but not paying for) such meals should not also claim the equivalent meal allowance. Informal groups dining together should ask for separate checks or otherwise settle the bill amongst themselves before claiming their per diems as individuals. Individuals will not normally be reimbursed for group meals not arranged in advance.

====Incidental Expenses====
The per diem is also intended to cover incidental and minor expenses such as tips, in-town taxi and public transit fares, and the like. Reimbursement for ground transportation above $20 should be requested separately (with receipts).

==Reimbursement Procedure==

In order to be reimbursed a traveler should fill out a [http://www.tei-c.org/Admin/TEI_travel_form.pdf TEI-C Travel Reimbursement Form] and send it to the treasurer at the address indicated on the form '''within 1 month of travel'''. Hotel, airfare, and other significant transportation related receipts should be sent with the form. Receipts for meals and incidentals should not be included.

[[Category:Board]]

Travel Reimbursement Procedures for Council and Board Members

2018-09-10T02:28:32Z

Mdalmau:

=Reimbursement Policies and Procedures=

* [http://www.tei-c.org/Admin/TEI_travel_form.pdf TEI-C Travel Reimbursement Form]

----

The TEI Consortium (TEI-C) is a volunteer-run organization that represents a community that continues to grow in numbers and geographic representation. In order to function smoothly and continue its outreach, the TEI-C compensates individuals for travel for TEI-related business. For example, the TEI-C will reimburse keynotes or other invited speakers to annual conferences and Council and Board members for face-to-face meetings. Travel reimbursement requests outside of the norm are at the discretion of the TEI-C Board of Directors.

The TEI-C will reimburse Board-approved travel for '''reasonable expenses''', which includes economy airfare, conference-designated lodging (or cheaper!), and per diem designated by the U.S. Department of State [Domestic https://www.gsa.gov/travel/plan-book/per-diem-rates] and [Foreign https://aoprals.state.gov/web920/per_diem.asp] Per Diem Rates. Expenses incurred beyond what is reasonable will be evaluated for additional compensation on a case by case basis.

The TEI-C appreciates travel expenses covered by an individual's institution as part of the institutions's overall commitment to the TEI. Likewise, the TEI-C appreciates individuals who offset or cover in-full their own travel expenses for TEI-related business. We encourage an individual's ability to subsidize or cover completely the costs associated with TEI-C-related business travel.

In broad terms, its reimbursement policies are in keeping with those common practice in the U.S. University and Public Sector. Questions about these policies or concerning expenses not covered here should be directed to the Treasurer. While exceptions and clarifications are possible, these should normally be requested before the expense is incurred.

'''Receipts for all travel-related transactions with the exceptions of food-related and incidentals receipts must be submitted for reimbursement.''' See explanation of meals and incidentals breakdown for the current calendar year at: https://www.gsa.gov/travel/plan-book/per-diem-rates.

Specific guidelines for allowable expenses are described below.

==Transportation to TEI-C Events and Activities==

Airfare should be by the cheapest direct route and economy class or equivalent. Ground transportation should be by cheapest direct route and economy/second class (if applicable) or equivalent. Transportation involving detours, stop-overs, or travel to additional destinations may be eligible for full or partial reimbursement. Individuals considering such travel should make arrangements with the Treasurer in advance.

The TEI-C will reimburse expenses related to traveling to/from an airport including airport parking and transportation to/from airports. We ask that you find the most economical form of long-term airport parking as well as economical transportation to/from airports, which may include sharing a taxi with colleagues. The TEI-C will also reimburse transportation expenses from lodging to meeting locations (over $20). Most in-town commuting will be covered by the "Incidental Expenses" portion of the per diem (see below). We ask that you find the most economical form of in-town commuting, which may include multi-day transit passes or taxi-sharing.

==Meals and Incidental Expenses (Per Diem)==

The TEI reimburses eligible individuals for meals and incidental expenses on a per diem basis. These per diem rates usually are calculated from U.S. Government rates using the following formula:

===Travel outside the U.S.===
For travel outside the continental U.S., the Meals and Incidentals per diem is designated by the [https://aoprals.state.gov/web920/per_diem.asp relevant U.S. State Department rate].

===Travel within the U.S ===

For travel within the continental U.S., the Meals and Incidentals per diem is designated by the [https://www.gsa.gov/travel/plan-book/per-diem-rates relevant U.S. General Service Administration rate].

The Board reserves the right to set its per diem rates using a different formula provided advance notice is given to the traveller.

===Eligible Per Diem Expenses===

The per diem rates are intended to cover actual meals and incidental daily living expenses (excluding lodging) for eligible individuals while they are travelling on TEI business. Per diems should not be claimed for expenses that are paid for by somebody else, eligible for reimbursement from other sources, or that occur before or after the travel takes place. '''No receipts are required for expenses claimed as part of a per diem.'''

The following are some examples of expenses covered by the Meals and Incidental per diem. The list is not intended to be exhaustive. If in doubt, please contact the Treasurer.

====Meals====
The per diem is intended to cover all meals paid for by individuals on their own behalf. No receipts are required in such cases. Reimbursement for group meals organised in advance by the TEI or local hosts or for costs incurred in paying for meals of guests of the TEI should be requested separately and require receipts. Individuals participating (but not paying for) such meals should not also claim the equivalent meal allowance. Informal groups dining together should ask for separate checks or otherwise settle the bill amongst themselves before claiming their per diems as individuals. Individuals will not normally be reimbursed for group meals not arranged in advance.

====Incidental Expenses====
The per diem is also intended to cover incidental and minor expenses such as tips, in-town taxi and public transit fares, and the like. Reimbursement for ground transportation above $20 should be requested separately (with receipts).

==Lodging==

The TEI-C will reimburse eligible individuals for reasonable actual hotel and lodging costs for stays necessitated by TEI meetings. In addition of lodging costs for a single individual, these costs may include internet access '''BUT NOT''' entertainment, newspapers, the use of a mini-bar, or meals (meals are reimbursed on a per diem basis). No other charges are permitted without prior arrangement. Such claims must be accompanied by receipts.

In reimbursing for such costs the TEI-C will '''pay for a maximum of one additional night before and/or after the event or activity'''. Individuals may exceed this maximum of the additional night(s) can be justified as a way of reducing the overall cost of the trip (e.g., when a Saturday overnight reduces the airfare more than the cost of the added hotel stay). Individuals considering such an arrangement should contact the Treasurer before booking their stay whenever possible.

Individuals sharing a room with friends or family not paticipating in TEI-C business should make separate arrangements with the Treasurer if the additional occupant results in extra costs being levied by the hotel. There is no need to make separate arrangements if the hotel in question charges by the room rather than number of occupants.

==Reimbursement Procedure==

In order to be reimbursed a traveler should fill out a [http://www.tei-c.org/Admin/TEI_travel_form.pdf TEI-C Travel Reimbursement Form] and send it to the treasurer at the address indicated on the form '''within 1 month of travel'''. Hotel, airfare, and other significant transportation related receipts should be sent with the form. Receipts for meals and incidentals should not be included.

[[Category:Board]]

Travel Reimbursement Procedures for Council and Board Members

2018-09-10T02:28:13Z

Mdalmau: /* Calculating your reimbursement */

=Reimbursement Policies and Procedures=

* [http://www.tei-c.org/Admin/TEI_travel_form.pdf TEI-C Travel Reimbursement Form]

----

The TEI Consortium (TEI-C) is a volunteer-run organization that represents a community that continues to grow in numbers and geographic representation. In order to function smoothly and continue its outreach, the TEI-C compensates individuals for travel for TEI-related business. For example, the TEI-C will reimburse keynotes or other invited speakers to annual conferences and Council and Board members for face-to-face meetings. Travel reimbursement requests outside of the norm are at the discretion of the TEI-C Board of Directors.

The TEI-C will reimburse Board-approved travel for '''reasonable expenses''', which includes economy airfare, conference-designated lodging (or cheaper!), and per diem designated by the U.S. Department of State [Domestic https://www.gsa.gov/travel/plan-book/per-diem-rates] and [Foreign https://aoprals.state.gov/web920/per_diem.asp] Per Diem Rates. Expenses incurred beyond what is reasonable will be evaluated for additional compensation on a case by case basis.

The TEI-C appreciates travel expenses covered by an individual's institution as part of the institutions's overall commitment to the TEI. Likewise, the TEI-C appreciates individuals who offset or cover in-full their own travel expenses for TEI-related business. We encourage an individual's ability to subsidize or cover completely the costs associated with TEI-C-related business travel.

In broad terms, its reimbursement policies are in keeping with those common practice in the U.S. University and Public Sector. Questions about these policies or concerning expenses not covered here should be directed to the Treasurer. While exceptions and clarifications are possible, these should normally be requested before the expense is incurred.

'''Receipts for all travel-related transactions with the exceptions of food-related and incidentals receipts must be submitted for reimbursement.''' See explanation of meals and incidentals breakdown for the current calendar year at: https://www.gsa.gov/travel/plan-book/per-diem-rates.

Specific guidelines for allowable expenses are described below.

==Transportation to TEI-C Events and Activities==

Airfare should be by the cheapest direct route and economy class or equivalent. Ground transportation should be by cheapest direct route and economy/second class (if applicable) or equivalent. Transportation involving detours, stop-overs, or travel to additional destinations may be eligible for full or partial reimbursement. Individuals considering such travel should make arrangements with the Treasurer in advance.

The TEI-C will reimburse expenses related to traveling to/from an airport including airport parking and transportation to/from airports. We ask that you find the most economical form of long-term airport parking as well as economical transportation to/from airports, which may include sharing a taxi with colleagues. The TEI-C will also reimburse transportation expenses from lodging to meeting locations (over $20). Most in-town commuting will be covered by the "Incidental Expenses" portion of the per diem (see below). We ask that you find the most economical form of in-town commuting, which may include multi-day transit passes or taxi-sharing.

==Meals and Incidental Expenses (Per Diem)==

The TEI reimburses eligible individuals for meals and incidental expenses on a per diem basis. These per diem rates usually are calculated from U.S. Government rates using the following formula:

===Travel outside the U.S.===
For travel outside the continental U.S., the Meals and Incidentals per diem is designated by the [https://aoprals.state.gov/web920/per_diem.asp relevant U.S. State Department rate].

===Travel within the U.S ===

For travel within the continental U.S., the Meals and Incidentals per diem is designated by the [https://www.gsa.gov/travel/plan-book/per-diem-rates relevant U.S. General Service Administration rate].

The Board reserves the right to set its per diem rates using a different formula provided advance notice is given to the traveller.

===Eligible Per Diem Expenses===

The per diem rates are intended to cover actual meals and incidental daily living expenses (excluding lodging) for eligible individuals while they are travelling on TEI business. Per diems should not be claimed for expenses that are paid for by somebody else, eligible for reimbursement from other sources, or that occur before or after the travel takes place. '''No receipts are required for expenses claimed as part of a per diem.'''

The following are some examples of expenses covered by the Meals and Incidental per diem. The list is not intended to be exhaustive. If in doubt, please contact the Treasurer.

====Meals====
The per diem is intended to cover all meals paid for by individuals on their own behalf. No receipts are required in such cases. Reimbursement for group meals organised in advance by the TEI or local hosts or for costs incurred in paying for meals of guests of the TEI should be requested separately and require receipts. Individuals participating (but not paying for) such meals should not also claim the equivalent meal allowance. Informal groups dining together should ask for separate checks or otherwise settle the bill amongst themselves before claiming their per diems as individuals. Individuals will not normally be reimbursed for group meals not arranged in advance.

====Incidental Expenses====
The per diem is also intended to cover incidental and minor expenses such as tips, in-town taxi and public transit fares, and the like. Reimbursement for ground transportation above $20 should be requested separately (with receipts).

==Lodging==

The TEI-C will reimburse eligible individuals for reasonable actual hotel and lodging costs for stays necessitated by TEI meetings. In addition of lodging costs for a single individual, these costs may include internet access '''BUT NOT''' entertainment, newspapers, the use of a mini-bar, or meals (meals are reimbursed on a per diem basis). No other charges are permitted without prior arrangement. Such claims must be accompanied by receipts.

In reimbursing for such costs the TEI-C will '''pay for a maximum of one additional night before and/or after the event or activity'''. Individuals may exceed this maximum of the additional night(s) can be justified as a way of reducing the overall cost of the trip (e.g., when a Saturday overnight reduces the airfare more than the cost of the added hotel stay). Individuals considering such an arrangement should contact the Treasurer before booking their stay whenever possible.

Individuals sharing a room with friends or family not paticipating in TEI-C business should make separate arrangements with the Treasurer if the additional occupant results in extra costs being levied by the hotel. There is no need to make separate arrangements if the hotel in question charges by the room rather than number of occupants.

==Reimbursement procedure==

In order to be reimbursed a traveler should fill out a [http://www.tei-c.org/Admin/TEI_travel_form.pdf TEI-C Travel Reimbursement Form] and send it to the treasurer at the address indicated on the form '''within 1 month of travel'''. Hotel, airfare, and other significant transportation related receipts should be sent with the form. Receipts for meals and incidentals should not be included.

[[Category:Board]]

Travel Reimbursement Procedures for Council and Board Members

2018-09-10T02:24:09Z

Mdalmau: /* Lodging */

=Reimbursement Policies and Procedures=

* [http://www.tei-c.org/Admin/TEI_travel_form.pdf TEI-C Travel Reimbursement Form]

----

The TEI Consortium (TEI-C) is a volunteer-run organization that represents a community that continues to grow in numbers and geographic representation. In order to function smoothly and continue its outreach, the TEI-C compensates individuals for travel for TEI-related business. For example, the TEI-C will reimburse keynotes or other invited speakers to annual conferences and Council and Board members for face-to-face meetings. Travel reimbursement requests outside of the norm are at the discretion of the TEI-C Board of Directors.

The TEI-C will reimburse Board-approved travel for '''reasonable expenses''', which includes economy airfare, conference-designated lodging (or cheaper!), and per diem designated by the U.S. Department of State [Domestic https://www.gsa.gov/travel/plan-book/per-diem-rates] and [Foreign https://aoprals.state.gov/web920/per_diem.asp] Per Diem Rates. Expenses incurred beyond what is reasonable will be evaluated for additional compensation on a case by case basis.

The TEI-C appreciates travel expenses covered by an individual's institution as part of the institutions's overall commitment to the TEI. Likewise, the TEI-C appreciates individuals who offset or cover in-full their own travel expenses for TEI-related business. We encourage an individual's ability to subsidize or cover completely the costs associated with TEI-C-related business travel.

In broad terms, its reimbursement policies are in keeping with those common practice in the U.S. University and Public Sector. Questions about these policies or concerning expenses not covered here should be directed to the Treasurer. While exceptions and clarifications are possible, these should normally be requested before the expense is incurred.

'''Receipts for all travel-related transactions with the exceptions of food-related and incidentals receipts must be submitted for reimbursement.''' See explanation of meals and incidentals breakdown for the current calendar year at: https://www.gsa.gov/travel/plan-book/per-diem-rates.

Specific guidelines for allowable expenses are described below.

==Transportation to TEI-C Events and Activities==

Airfare should be by the cheapest direct route and economy class or equivalent. Ground transportation should be by cheapest direct route and economy/second class (if applicable) or equivalent. Transportation involving detours, stop-overs, or travel to additional destinations may be eligible for full or partial reimbursement. Individuals considering such travel should make arrangements with the Treasurer in advance.

The TEI-C will reimburse expenses related to traveling to/from an airport including airport parking and transportation to/from airports. We ask that you find the most economical form of long-term airport parking as well as economical transportation to/from airports, which may include sharing a taxi with colleagues. The TEI-C will also reimburse transportation expenses from lodging to meeting locations (over $20). Most in-town commuting will be covered by the "Incidental Expenses" portion of the per diem (see below). We ask that you find the most economical form of in-town commuting, which may include multi-day transit passes or taxi-sharing.

==Meals and Incidental Expenses (Per Diem)==

The TEI reimburses eligible individuals for meals and incidental expenses on a per diem basis. These per diem rates usually are calculated from U.S. Government rates using the following formula:

===Travel outside the U.S.===
For travel outside the continental U.S., the Meals and Incidentals per diem is designated by the [https://aoprals.state.gov/web920/per_diem.asp relevant U.S. State Department rate].

===Travel within the U.S ===

For travel within the continental U.S., the Meals and Incidentals per diem is designated by the [https://www.gsa.gov/travel/plan-book/per-diem-rates relevant U.S. General Service Administration rate].

The Board reserves the right to set its per diem rates using a different formula provided advance notice is given to the traveller.

===Eligible Per Diem Expenses===

The per diem rates are intended to cover actual meals and incidental daily living expenses (excluding lodging) for eligible individuals while they are travelling on TEI business. Per diems should not be claimed for expenses that are paid for by somebody else, eligible for reimbursement from other sources, or that occur before or after the travel takes place. '''No receipts are required for expenses claimed as part of a per diem.'''

The following are some examples of expenses covered by the Meals and Incidental per diem. The list is not intended to be exhaustive. If in doubt, please contact the Treasurer.

====Meals====
The per diem is intended to cover all meals paid for by individuals on their own behalf. No receipts are required in such cases. Reimbursement for group meals organised in advance by the TEI or local hosts or for costs incurred in paying for meals of guests of the TEI should be requested separately and require receipts. Individuals participating (but not paying for) such meals should not also claim the equivalent meal allowance. Informal groups dining together should ask for separate checks or otherwise settle the bill amongst themselves before claiming their per diems as individuals. Individuals will not normally be reimbursed for group meals not arranged in advance.

====Incidental Expenses====
The per diem is also intended to cover incidental and minor expenses such as tips, in-town taxi and public transit fares, and the like. Reimbursement for ground transportation above $20 should be requested separately (with receipts).

==Calculating your reimbursement==

Individuals calculate their per diem allowances on the basis of the number of mornings, afternoons, and evenings they were away from home while engaged on TEI business:

* Incidental per diem Claim: an allowance for every morning, afternoon, and/or evening you were away from home while engaged on TEI business. No receipts are required to claim this allowance. If only part of the day was spent away from home on TEI business please do not claim for those parts when you were at home. For example, if you arrive home from a meeting in time for dinner, you should claim an incidentals per diem that day for only the morning and afternoon.

* Meals per diem Claim: an allowance for every morning, afternoon, and evening meal that was not paid for by somebody else. No receipts are required to claim this allowance. If you attended banquet or similarly formal meal arranged and paid for somebody else, you should not also request a per diem allowance for the same meal. If you share a restaurant meal with some colleagues more informally, you should settle the bill amongst yourselves (or ask for separate cheques) and request your individual per diem allowance. The TEI no longer reimburses individuals for group meals without prior notice.

===Lodging===

The TEI-C will reimburse eligible individuals for reasonable actual hotel and lodging costs for stays necessitated by TEI meetings. In addition of lodging costs for a single individual, these costs may include internet access '''BUT NOT''' entertainment, newspapers, the use of a mini-bar, or meals (meals are reimbursed on a per diem basis). No other charges are permitted without prior arrangement. Such claims must be accompanied by receipts.

In reimbursing for such costs the TEI-C will '''pay for a maximum of one additional night before and/or after the event or activity'''. Individuals may exceed this maximum of the additional night(s) can be justified as a way of reducing the overall cost of the trip (e.g., when a Saturday overnight reduces the airfare more than the cost of the added hotel stay). Individuals considering such an arrangement should contact the Treasurer before booking their stay whenever possible.

Individuals sharing a room with friends or family not paticipating in TEI-C business should make separate arrangements with the Treasurer if the additional occupant results in extra costs being levied by the hotel. There is no need to make separate arrangements if the hotel in question charges by the room rather than number of occupants.

==Reimbursement procedure==

In order to be reimbursed a traveler should fill out a [http://www.tei-c.org/Admin/TEI_travel_form.pdf TEI-C Travel Reimbursement Form] and send it to the treasurer at the address indicated on the form '''within 1 month of travel'''. Hotel, airfare, and other significant transportation related receipts should be sent with the form. Receipts for meals and incidentals should not be included.

[[Category:Board]]

Travel Reimbursement Procedures for Council and Board Members

2018-09-10T02:09:47Z

Mdalmau:

=Reimbursement Policies and Procedures=

* [http://www.tei-c.org/Admin/TEI_travel_form.pdf TEI-C Travel Reimbursement Form]

----

The TEI Consortium (TEI-C) is a volunteer-run organization that represents a community that continues to grow in numbers and geographic representation. In order to function smoothly and continue its outreach, the TEI-C compensates individuals for travel for TEI-related business. For example, the TEI-C will reimburse keynotes or other invited speakers to annual conferences and Council and Board members for face-to-face meetings. Travel reimbursement requests outside of the norm are at the discretion of the TEI-C Board of Directors.

The TEI-C will reimburse Board-approved travel for '''reasonable expenses''', which includes economy airfare, conference-designated lodging (or cheaper!), and per diem designated by the U.S. Department of State [Domestic https://www.gsa.gov/travel/plan-book/per-diem-rates] and [Foreign https://aoprals.state.gov/web920/per_diem.asp] Per Diem Rates. Expenses incurred beyond what is reasonable will be evaluated for additional compensation on a case by case basis.

The TEI-C appreciates travel expenses covered by an individual's institution as part of the institutions's overall commitment to the TEI. Likewise, the TEI-C appreciates individuals who offset or cover in-full their own travel expenses for TEI-related business. We encourage an individual's ability to subsidize or cover completely the costs associated with TEI-C-related business travel.

In broad terms, its reimbursement policies are in keeping with those common practice in the U.S. University and Public Sector. Questions about these policies or concerning expenses not covered here should be directed to the Treasurer. While exceptions and clarifications are possible, these should normally be requested before the expense is incurred.

'''Receipts for all travel-related transactions with the exceptions of food-related and incidentals receipts must be submitted for reimbursement.''' See explanation of meals and incidentals breakdown for the current calendar year at: https://www.gsa.gov/travel/plan-book/per-diem-rates.

Specific guidelines for allowable expenses are described below.

==Transportation to TEI-C Events and Activities==

Airfare should be by the cheapest direct route and economy class or equivalent. Ground transportation should be by cheapest direct route and economy/second class (if applicable) or equivalent. Transportation involving detours, stop-overs, or travel to additional destinations may be eligible for full or partial reimbursement. Individuals considering such travel should make arrangements with the Treasurer in advance.

The TEI-C will reimburse expenses related to traveling to/from an airport including airport parking and transportation to/from airports. We ask that you find the most economical form of long-term airport parking as well as economical transportation to/from airports, which may include sharing a taxi with colleagues. The TEI-C will also reimburse transportation expenses from lodging to meeting locations (over $20). Most in-town commuting will be covered by the "Incidental Expenses" portion of the per diem (see below). We ask that you find the most economical form of in-town commuting, which may include multi-day transit passes or taxi-sharing.

==Meals and Incidental Expenses (Per Diem)==

The TEI reimburses eligible individuals for meals and incidental expenses on a per diem basis. These per diem rates usually are calculated from U.S. Government rates using the following formula:

===Travel outside the U.S.===
For travel outside the continental U.S., the Meals and Incidentals per diem is designated by the [https://aoprals.state.gov/web920/per_diem.asp relevant U.S. State Department rate].

===Travel within the U.S ===

For travel within the continental U.S., the Meals and Incidentals per diem is designated by the [https://www.gsa.gov/travel/plan-book/per-diem-rates relevant U.S. General Service Administration rate].

The Board reserves the right to set its per diem rates using a different formula provided advance notice is given to the traveller.

===Eligible Per Diem Expenses===

The per diem rates are intended to cover actual meals and incidental daily living expenses (excluding lodging) for eligible individuals while they are travelling on TEI business. Per diems should not be claimed for expenses that are paid for by somebody else, eligible for reimbursement from other sources, or that occur before or after the travel takes place. '''No receipts are required for expenses claimed as part of a per diem.'''

The following are some examples of expenses covered by the Meals and Incidental per diem. The list is not intended to be exhaustive. If in doubt, please contact the Treasurer.

====Meals====
The per diem is intended to cover all meals paid for by individuals on their own behalf. No receipts are required in such cases. Reimbursement for group meals organised in advance by the TEI or local hosts or for costs incurred in paying for meals of guests of the TEI should be requested separately and require receipts. Individuals participating (but not paying for) such meals should not also claim the equivalent meal allowance. Informal groups dining together should ask for separate checks or otherwise settle the bill amongst themselves before claiming their per diems as individuals. Individuals will not normally be reimbursed for group meals not arranged in advance.

====Incidental Expenses====
The per diem is also intended to cover incidental and minor expenses such as tips, in-town taxi and public transit fares, and the like. Reimbursement for ground transportation above $20 should be requested separately (with receipts).

==Calculating your reimbursement==

Individuals calculate their per diem allowances on the basis of the number of mornings, afternoons, and evenings they were away from home while engaged on TEI business:

* Incidental per diem Claim: an allowance for every morning, afternoon, and/or evening you were away from home while engaged on TEI business. No receipts are required to claim this allowance. If only part of the day was spent away from home on TEI business please do not claim for those parts when you were at home. For example, if you arrive home from a meeting in time for dinner, you should claim an incidentals per diem that day for only the morning and afternoon.

* Meals per diem Claim: an allowance for every morning, afternoon, and evening meal that was not paid for by somebody else. No receipts are required to claim this allowance. If you attended banquet or similarly formal meal arranged and paid for somebody else, you should not also request a per diem allowance for the same meal. If you share a restaurant meal with some colleagues more informally, you should settle the bill amongst yourselves (or ask for separate cheques) and request your individual per diem allowance. The TEI no longer reimburses individuals for group meals without prior notice.

===Lodging===

The TEI-C will reimburse eligible individuals for reasonable actual hotel and lodging costs for stays necessitated by TEI meetings. In addition to board for a single individual, these costs may include internet access but not entertainment, newspapers, the use of a mini-bar, or meals (meals are reimbursed on a per diem basis). No other charges are permitted without prior arrangement. Such claims must be accompanied by receipts.

In reimbursing for such costs the TEI-C will '''pay for a maximum of one additional night before and/or after the event or activity'''. Individuals may exceed this maximum of the additional night(s) can be justified as a way of reducing the overall cost of the trip (e.g., when a Saturday overnight reduces the airfare more than the cost of the added hotel stay). Individuals considering such an arrangement should contact the Treasurer before booking their stay whenever possible.

Individuals sharing a room with friends or family not paticipating in TEI-C business should make separate arrangements with the Treasurer if the additional occupant results in extra costs being levied by the hotel. There is no need to make separate arrangements if the hotel in question charges by the room rather than number of occupants.

==Reimbursement procedure==

In order to be reimbursed a traveler should fill out a [http://www.tei-c.org/Admin/TEI_travel_form.pdf TEI-C Travel Reimbursement Form] and send it to the treasurer at the address indicated on the form '''within 1 month of travel'''. Hotel, airfare, and other significant transportation related receipts should be sent with the form. Receipts for meals and incidentals should not be included.

[[Category:Board]]

2018 Conference and Members' Meeting

2018-08-16T13:20:21Z

Mdalmau:

=Business Meeting Agenda=

==Business Meeting, 12 September, 11:00 am - 12:00 pm ==
 
* [http://www.tei-c.org/Vault/MembersMeetings/2017-info/agenda-2017-11.html Business Agenda posted on the TEI-C Website]. For changes to the agenda, contact Kathryn Tomasek.
 
----
* Welcome and Opening of the Business Meeting (Kathryn Tomasek, 2 mins)
* Report from the Council (Martina Scholger, 5 mins)
* Report from the SIGs (Martina Scholger, 5 mins)
* Reports from the TEI-C supported projects (10 mins)
** TAPAS (TBD, 5 mins)
** TEI Journal (TBD, 5 mins)
* Report from the Treasurer (Hugh Cayless, 10 mins)
* Election results (Kathryn Tomasek, 5 mins)
* Announcing Rahtz Prize Award (Martina Scholger, Michelle Dalmau and Raf Vigilanti, 5 mins)
* TEI-C Conference and Members' Meetings (5 mins, Kathryn, 1 min)
** 2019 Preview (Walter Scholger, 4 mins)
* Thank Yous and Closing the Business Meeting (Kathryn Tomasek, 1 mins)

[[Category:Board]]

Board Agenda 2018-05

2018-05-10T12:59:22Z

Mdalmau:

*Meeting Procedures and Other Announcements
**Approve minutes of April meetings
*Old Business
**Membership Drive--Ready to launch?
***The German problem
**Members' Meeting Minutes posted?
*** https://docs.google.com/document/d/1WySLgPuU0OrcyModsjzDe8JGgMfyb6Iz1amKCC-e8I0/ (password protected)
**** Needs review by current members of the Board who attended the 2017 meeting
***Email to list from Martin Mueller about TEI Budget and publication of members meetings documentation
***Message about roles--Kathryn
**Webmaster--Luis Meneses has agreed to continue in this role for another term--Kathryn
*New Business
**Email from Daniel O'Donnell about Force11
*Updates
**Conference Update--Kiyonori
***Confirm dates for meetings of Board and Council and meeting spaces (see April minutes)
**TEI-c Code of Conduct public comments--Michelle
**Rahtz Prize Nominations--Martina
**Nominations for Board, Council, and TAPAS--Martina

[[Category:Board]]

Rahtz Prize Call for Nominations

2018-04-17T23:40:47Z

Mdalmau:

'''2018 Rahtz Prize for TEI Ingenuity: Call for Nominations'''

The Text Encoding Initiative (TEI) is a consortium which collectively develops and maintains a standard for the representation of texts in digital form. Its chief product is a set of Guidelines which specify encoding methods for machine-readable texts, chiefly in the humanities, social sciences and linguistics. Since 1994, the TEI Guidelines have been widely used by libraries, museums, publishers, academic projects, and individual scholars to present texts for online research, teaching, and preservation. In addition to the Guidelines themselves, the Consortium provides a variety of resources and training events for learning TEI, information on projects using the TEI, software developed for or adapted to the TEI, and an annual conference and members’ meeting.

The TEI Consortium (TEI-C) has created the Rahtz Prize for TEI Ingenuity in memory of Sebastian Rahtz, who contributed significantly to the TEI infrastructure. The award is intended to honour Sebastian’s noteworthy technical and philosophical contributions to the TEI, and to encourage innovation in the TEI community. The Rahtz Prize for TEI Ingenuity is awarded to an individual or team judged to have made a significant contribution to the TEI-C's mission in particular by means of non-commercial/openly-available projects or initiatives. Many members of the TEI community are engaged in exploring new ways of implementing and expanding the coverage of the TEI encoding system. It is hoped that the Rahtz Prize will not only recognize excellent work already completed, but through its celebration and dissemination of nominated works also encourage new projects and fresh approaches. The recipient(s) of the 2018 award will receive $1,000 USD or equivalent.

The TEI community is encouraged to nominate prospective candidates for the Rahtz Prize. Self-nominations will also be accepted. You do not have to be a member of the TEI-C to make a nomination.

Nominations should be submitted through a form, which requires contact information for the nominee, or nominees in the case of a team, a project title, and a brief statement for the nomination: [https://goo.gl/forms/o7juxgAJIEAZSeVv2 https://goo.gl/forms/o7juxgAJIEAZSeVv2]. Nominators will be asked to provide their name and contact details for the record and to ensure they are not robots. These data will not be published or otherwise shared.

The Awards Panel [1] will review the nominations and extend invitations for applications by early to mid May 2018. Nominees interested in applying will need to submit their application materials by 1 June 2018. For more information about the Rahtz Prize, including the nomination and application process, consult: [http://www.tei-c.org/Activities/rahtz.xml http://www.tei-c.org/Activities/rahtz.xml].

'''Nominations are due 30 April 2018 by midnight Hawaii/Aleutian Standard Time (HAST).'''

[1] The Awards Panel is made up of the Chair of the Board of Directors, Chair of the Technical Council, and former recipient of the Rahtz Prize. The 2018 Awards Panel is made up of:
Michelle Dalmau serving on behalf of Kathryn Tomasek, Chair of the TEI Board of Directors, Martina Scholger, Chair of the TEI Technical Council, and Raffaele Viglianti, TEI Council Member and Winner of the 2017 Rahtz Prize.

[[Category:Board]]

Rahtz Prize Awards Panel for 2018

2018-04-17T23:30:18Z

Mdalmau:

* Michelle Dalmau serving on behalf of Kathryn Tomasek, Chair of the TEI Board of Directors
* Martina Scholger, Chair of the TEI Technical Council
* Raffaele Viglianti, TEI Council Member and Winner of the 2017 Rahtz Prize

[[Category:Board]]

Rahtz Prize Awards Panel for 2018

2018-04-12T15:21:58Z

Mdalmau:

* Michelle Dalmau serving on behalf of Kathryn Tomasek, Chair of the TEI Board of Directors
* Martina Scholger, Chair of the TEI Technical Council
* TBD

[[Category:Board]]

Rahtz Prize Timeline for 2018

2018-04-12T15:21:14Z

Mdalmau:

* 16 April 2018: [[Rahtz Prize Call for Nominations]]
** TEI-L
* 23 April 2018
** Reminder sent to TEI-L
* 30 April 2018
* Contact nominees; [[Rahtz Prize Invitation to Apply|invitation to apply]]
** Contact made: DATE
* Follow-Up: DATE
* Final Follow-Up: DATE
* 1 June 2018: Submissions Due
* 15 July: Recipient Selected
* Award presented at the Business Meeting in September
[[Category:Board]]

Codes of Conduct

2018-04-12T15:19:00Z

Mdalmau:

* Code of Conduct for the TEI Community:https://docs.google.com/document/d/1dVRdO0xXfxorLNAhy9rw8-qA93sjKhNw0JNFLSJ0iuU/ (in draft, undergoing public comment, due 30 April 2018)
* Communications Policy for the Board of Directors: http://www.tei-c.org/Board/bw11.xml (needs to be reviewed)
* Conference Code of Conduct for the TEI Community (to be created)
* [[Diversity Statement from the TEI-C]]

[[Category:Board]]

TEI-C Board of Directors

2018-04-12T15:14:00Z

Mdalmau:

The TEI Consortium is led by a Board of Directors, which provides strategic direction and fiscal oversight, organizes the TEI's main activities, and coordinates fundraising, marketing and member recruiting. The Board is composed of both elected and non-elected representatives, including five voting members and appointed positions (Chair of TEI-C Technical Council, Treasurer, and TEI-C Webmaster). The Board meets once a year in person, immediately following the Annual Meeting, and holds telephone conferences on a regular basis.

Official [http://www.tei-c.org/Board/ agenda and minutes from the Board are posted to the TEI-C web site]. The Board will use this wiki to in support of collaborative or in-progress work and uses the [[:Category: Board|category Board]] reserved for use by the TEI-C Board of Directors for collocation of Board-related wiki documentation.

== Meetings ==

* Zoom Meeting Link: https://zoom.us/j/964254325
** [https://zoom.us/download Download Zoom]
** [https://zoom.us/test Test Zoom]

The TEI-C Board will meet the second Thursday of every month during 2017 (unless otherwise noted):
*10 p.m. JST
*6 a.m. PST
*9 a.m. EST
*3 p.m. CET

------

* [[TEI-C Board Decision Tracking]]: A place to track decisions made by the Board over email. Some or all of these may be acknowledged in subsequent meeting minutes.
* [[TEI-C Meetings Archive]]

{| border="1"
! Meeting date and place
! Agenda
! Minutes
|-
|2018-01-11 Zoom*
|[[Board Agenda 2018-01]]
|[https://docs.google.com/document/d/1xkr10S9Jc5UWmnIXKM40F2Nf7JKs7qdr1V0P5yyW8_s/edit?usp=sharing Google Docs Minutes] (password protected) 
|-
|2017-02-08 Zoom*
|[[Board Agenda 2018-02]]
|[https://docs.google.com/document/d/1TRR7VMbOIbxnu4fS1R5jVKd2z4tGOGftezEkqhsnqTE/edit?usp=sharing Google Docs Minutes] (password protected) 
|-
|2017-03-08 Zoom*
|[[Board Agenda 2018-03]]
|[https://docs.google.com/document/d/127i2LjfX5VyxK-ZiUT2oQfvA9OAQYC2JO4Uegivk7GY/edit?usp=sharing Google Docs Minutes] (password protected)
|-
|2017-04-12 Zoom*
|[[Board Agenda 2018-04]]
|[https://docs.google.com/document/d/1_8rXRwbdYcIXltaNi0OuQnwXkc5TIiYu-AY8vYRzzeQ/edit?usp=sharing Google Docs Minutes] (password protected)
|-
|2017-05-10 Zoom*
|[[Board Agenda 2018-05]]
|[https:// Google Docs Minutes] (password protected)
|-
|2017-06-14 Zoom*
|[[Board Agenda 2018-06]]
|[https:// Google Docs Minutes] (password protected)
|-
|2017-07-12 Zoom*
|[[Board Agenda 2018-07]]
|[https:// Google Docs Minutes] (password protected)
|-
|2017-08-09 Zoom*
|[[Board Agenda 2018-08]]
|[https:// Google Docs Minutes] (password protected)
|-
|2017-09-13 In person*
|[[Board Agenda 2018-09]]
|[https:// Google Docs Minutes] (password protected)
|-
|2017-10-11 Zoom*
|[[Board Agenda 2018-10]]
|[https:// Google Docs Minutes] (password protected)
|-
|2017-11-08 Zoom*
|[[Board Agenda 2018-11]]
|[https:// Google Docs Minutes] (password protected)
|-
|2017-12-13 Zoom*
|[[Board Agenda 2018-12]]
|[https:// Google Docs Minutes] (password protected)
|-
|}

== Documentation ==
* Internal Documentation including host proposals, nominations for elections and awards, etc. can be found on the TEI-C's Google Drive account. '''New Board members should contact either the Chair of the Board of Directors or the web administrators with their preferred email address to access the documents in this space. '''
------
* [[Codes of Conduct]]
* [[TEI-C Board Action Items for 2016]]
* [[TEI-C Board Action Items for 2017]]
* [[Procedural Documentation for the TEI-C Board of Directors]]
* [[Website Redesign for tei-c.org]]
* [[Bylaws Amendments for 2016]]
* [[Quote for Outsourcing TEI-C Administrative Duties]]
* [[Conference and Members' Meeting]]
* [[Awards and Prizes]]
* [[TEI-C Studies]]

== Communication ==

*[http://lists.lists.tei-c.org/mailman/listinfo/tei-board http://lists.lists.tei-c.org/mailman/listinfo/tei-board]
*[http://lists.lists.tei-c.org/mailman/listinfo/tei-board-council http://lists.lists.tei-c.org/mailman/listinfo/tei-board-council]
** If you forget your password for these lists, visit the linked pages above and fill in your email address in the very last box on the page ("Unsubscribe or edit options"). The system will send you a password reminder.

[[Category:Board]]

TEI-C Board of Directors

2018-04-12T15:13:11Z

Mdalmau:

The TEI Consortium is led by a Board of Directors, which provides strategic direction and fiscal oversight, organizes the TEI's main activities, and coordinates fundraising, marketing and member recruiting. The Board is composed of both elected and non-elected representatives, including five voting members and appointed positions (Chair of TEI-C Technical Council, Treasurer, and TEI-C Webmaster). The Board meets once a year in person, immediately following the Annual Meeting, and holds telephone conferences on a regular basis.

Official [http://www.tei-c.org/Board/ agenda and minutes from the Board are posted to the TEI-C web site]. The Board will use this wiki to in support of collaborative or in-progress work and uses the [[:Category: Board|category Board]] reserved for use by the TEI-C Board of Directors for collocation of Board-related wiki documentation.

== Meetings ==

* Zoom Meeting Link: https://zoom.us/j/964254325
** [https://zoom.us/download Download Zoom]
** [https://zoom.us/test Test Zoom]

The TEI-C Board will meet the second Thursday of every month during 2017 (unless otherwise noted):
*10 p.m. JST
*6 a.m. PST
*9 a.m. EST
*3 p.m. CET

---

* [[TEI-C Board Decision Tracking]]: A place to track decisions made by the Board over email. Some or all of these may be acknowledged in subsequent meeting minutes.
* [[TEI-C Meetings Archive]]

{| border="1"
! Meeting date and place
! Agenda
! Minutes
|-
|2018-01-11 Zoom*
|[[Board Agenda 2018-01]]
|[https://docs.google.com/document/d/1xkr10S9Jc5UWmnIXKM40F2Nf7JKs7qdr1V0P5yyW8_s/edit?usp=sharing Google Docs Minutes] (password protected) 
|-
|2017-02-08 Zoom*
|[[Board Agenda 2018-02]]
|[https://docs.google.com/document/d/1TRR7VMbOIbxnu4fS1R5jVKd2z4tGOGftezEkqhsnqTE/edit?usp=sharing Google Docs Minutes] (password protected) 
|-
|2017-03-08 Zoom*
|[[Board Agenda 2018-03]]
|[https://docs.google.com/document/d/127i2LjfX5VyxK-ZiUT2oQfvA9OAQYC2JO4Uegivk7GY/edit?usp=sharing Google Docs Minutes] (password protected)
|-
|2017-04-12 Zoom*
|[[Board Agenda 2018-04]]
|[https://docs.google.com/document/d/1_8rXRwbdYcIXltaNi0OuQnwXkc5TIiYu-AY8vYRzzeQ/edit?usp=sharing Google Docs Minutes] (password protected)
|-
|2017-05-10 Zoom*
|[[Board Agenda 2018-05]]
|[https:// Google Docs Minutes] (password protected)
|-
|2017-06-14 Zoom*
|[[Board Agenda 2018-06]]
|[https:// Google Docs Minutes] (password protected)
|-
|2017-07-12 Zoom*
|[[Board Agenda 2018-07]]
|[https:// Google Docs Minutes] (password protected)
|-
|2017-08-09 Zoom*
|[[Board Agenda 2018-08]]
|[https:// Google Docs Minutes] (password protected)
|-
|2017-09-13 In person*
|[[Board Agenda 2018-09]]
|[https:// Google Docs Minutes] (password protected)
|-
|2017-10-11 Zoom*
|[[Board Agenda 2018-10]]
|[https:// Google Docs Minutes] (password protected)
|-
|2017-11-08 Zoom*
|[[Board Agenda 2018-11]]
|[https:// Google Docs Minutes] (password protected)
|-
|2017-12-13 Zoom*
|[[Board Agenda 2018-12]]
|[https:// Google Docs Minutes] (password protected)
|-
|}

== Documentation ==
* Internal Documentation including host proposals, nominations for elections and awards, etc. can be found on the TEI-C's Google Drive account. '''New Board members should contact either the Chair of the Board of Directors or the web administrators with their preferred email address to access the documents in this space. '''
------
* [[Codes of Conduct]]
* [[TEI-C Board Action Items for 2016]]
* [[TEI-C Board Action Items for 2017]]
* [[Procedural Documentation for the TEI-C Board of Directors]]
* [[Website Redesign for tei-c.org]]
* [[Bylaws Amendments for 2016]]
* [[Quote for Outsourcing TEI-C Administrative Duties]]
* [[Conference and Members' Meeting]]
* [[Awards and Prizes]]
* [[TEI-C Studies]]

== Communication ==

*[http://lists.lists.tei-c.org/mailman/listinfo/tei-board http://lists.lists.tei-c.org/mailman/listinfo/tei-board]
*[http://lists.lists.tei-c.org/mailman/listinfo/tei-board-council http://lists.lists.tei-c.org/mailman/listinfo/tei-board-council]
** If you forget your password for these lists, visit the linked pages above and fill in your email address in the very last box on the page ("Unsubscribe or edit options"). The system will send you a password reminder.

[[Category:Board]]

Rahtz Prize for TEI Ingenuity

2018-04-12T13:59:27Z

Mdalmau:

'''Consult the official version of the [http://www.tei-c.org/Activities/rahtz.xml Rahtz Prize Guidelines] (http://www.tei-c.org/Activities/rahtz.xml) for the most accurate information.'''

==About the Rahtz Prize==

The TEI Consortium has created the Rahtz Prize for TEI Ingenuity in memory of [https://en.wikipedia.org/wiki/Sebastian_Rahtz Sebastian Rahtz] (13 February 1955 – 15 March 2016). The award
is intended to honour Sebastian’s major technical and philosophical contributions to the TEI, and to encourage TEI innovation by the TEI community.

Sebastian was responsible for the design and implementation of a great deal of the TEI's technical infrastructure. Within the TEI community he was best known for the creation and maintenance of the XSLT Stylesheets that underlie much TEI conversion work, customization, and schema generation. As a member of both the TEI's Technical Council and its Board, he helped shape the direction of the Consortium.

The Rahtz Prize for TEI Ingenuity is awarded to an individual or team judged to have made a significant contribution to the [http://www.tei-c.org/About/mission.xml TEI-C's mission] in particular by means of non-commercial/openly-available projects or initiatives. Many members of the TEI Community are engaged in exploring new ways of implementing and expanding the coverage of the TEI system. It is hoped that this Prize will not only recognize excellent work already completed, but also encourage new projects and fresh approaches.

==Important Info and Dates ==

While the Board of Directors may alter these details in any given year, the expected timeline for the award is as follows:

* 30 April: Nominations Due
* 1 June: Submissions Due
* Annual Business Meeting: Recipient Announced

----

* [[Ratz Prize Timeline for 2017]]
* [[Rahtz Prize Timeline for 2018]]

==Nomination Process==

The TEI community will be encouraged to nominate prospective candidates for the Rahtz Prize by early Spring. The call for nominations will include a form that should be completed for each candidate, indicating basic information about the candidate and their project. Self-nominations are accepted. The TEI community can also contact members of the Awards Panel to facilitate nominations.

Nominations are due 6 April by midnight Hawaii/Aleutian Standard Time (HAST).

==Submission Rules and Guidelines==

Nominees for the Rahtz Prize will be contacted by members of the Awards Panel in mid-to-late April and encouraged to submit an application for review. The applications are due by 1 June in order to be considered in time for granting awards at the upcoming TEI-C Conference and Members' Meeting.

Along with contact information, nominees will be asked to submit a 500-1,500 summary describing the project/initiative. This summary should reflect the [http://www.tei-c.org/About/mission.xml TEI-C's mission] and the criteria as outlined below.

===Eligibility===

* Individuals or teams are eligible to apply.
* Membership to the TEI-Consortium is not a requirement.
* The project under review should point to external documentation or have a web presence.
* The project should not be a commercial product or service.

==Review Process and Criteria==

Submissions will be reviewed by an Awards Panel comprising the Chair of the TEI-C Board of Directors, the Chair of the TEI-C Technical Council, and one invited, active member of the TEI Community. No member of the Awards Panel may serve more than four consecutive years. Membership of the Panel will be agreed upon jointly by the Board and the Council by 1 April.

Nominations should demonstrate that the person or team nominated has made an outstanding contribution to one or more of the following:

* innovative development of the TEI Guidelines
* creation of TEI-aware tools and technologies that further dissemination, adoption, and engaged use of the TEI Guidelines
* expansive and inclusive TEI training and outreach opportunities
* informed development and cultivation of particular TEI practitioner communities

Having received previous Rahtz Prizes does not invalidate submissions, but will be a factor for consideration by the Awards Panel.

The Awards Panel is not required to make an award in every year.

----

* [[Rahtz Prize Awards Panel for 2017]]
* [[Rahtz Prize Awards Panel for 2018]]

==Terms==

The recipient(s) will receive a cash award of $1,000 USD, or a round number of about the same value in the currency in which the prize is to be awarded. The recipient will also agree to serve on next year's Awards Panel. The final selection is made by the Awards Panel and announced as part of the Business Meeting, which occurs as part of the annual TEI-C Conference and Members' Meeting. The disbursement of the cash award is arranged through the TEI-C Treasurer.

[[Category:Board]]

TEI-C Board of Directors

2018-04-12T12:58:36Z

Mdalmau:

The TEI Consortium is led by a Board of Directors, which provides strategic direction and fiscal oversight, organizes the TEI's main activities, and coordinates fundraising, marketing and member recruiting. The Board is composed of both elected and non-elected representatives, including five voting members and appointed positions (Chair of TEI-C Technical Council, Treasurer, and TEI-C Webmaster). The Board meets once a year in person, immediately following the Annual Meeting, and holds telephone conferences on a regular basis.

Official [http://www.tei-c.org/Board/ agenda and minutes from the Board are posted to the TEI-C web site]. The Board will use this wiki to in support of collaborative or in-progress work and uses the [[:Category: Board|category Board]] reserved for use by the TEI-C Board of Directors for collocation of Board-related wiki documentation.

== Meetings ==

* Zoom Meeting Link: https://zoom.us/j/964254325
** [https://zoom.us/download Download Zoom]
** [https://zoom.us/test Test Zoom]

The TEI-C Board will meet the second Thursday of every month during 2017 (unless otherwise noted):
*10 p.m. JST
*6 a.m. PST
*9 a.m. EST
*3 p.m. CET

[[TEI-C Board Decision Tracking]]: A place to track decisions made by the Board over email. Some or all of these may be acknowledged in subsequent meeting minutes.

[[TEI-C Meetings Archive]]

{| border="1"
! Meeting date and place
! Agenda
! Minutes
|-
|2018-01-11 Zoom*
|[[Board Agenda 2018-01]]
|[https://docs.google.com/document/d/1xkr10S9Jc5UWmnIXKM40F2Nf7JKs7qdr1V0P5yyW8_s/edit?usp=sharing Google Docs Minutes] (password protected) 
|-
|2017-02-08 Zoom*
|[[Board Agenda 2018-02]]
|[https://docs.google.com/document/d/1TRR7VMbOIbxnu4fS1R5jVKd2z4tGOGftezEkqhsnqTE/edit?usp=sharing Google Docs Minutes] (password protected) 
|-
|2017-03-08 Zoom*
|[[Board Agenda 2018-03]]
|[https://docs.google.com/document/d/127i2LjfX5VyxK-ZiUT2oQfvA9OAQYC2JO4Uegivk7GY/edit?usp=sharing Google Docs Minutes] (password protected)
|-
|2017-04-12 Zoom*
|[[Board Agenda 2018-04]]
|[https://docs.google.com/document/d/1_8rXRwbdYcIXltaNi0OuQnwXkc5TIiYu-AY8vYRzzeQ/edit?usp=sharing Google Docs Minutes] (password protected)
|-
|2017-05-10 Zoom*
|[[Board Agenda 2018-05]]
|[https:// Google Docs Minutes] (password protected)
|-
|2017-06-14 Zoom*
|[[Board Agenda 2018-06]]
|[https:// Google Docs Minutes] (password protected)
|-
|2017-07-12 Zoom*
|[[Board Agenda 2018-07]]
|[https:// Google Docs Minutes] (password protected)
|-
|2017-08-09 Zoom*
|[[Board Agenda 2018-08]]
|[https:// Google Docs Minutes] (password protected)
|-
|2017-09-13 In person*
|[[Board Agenda 2018-09]]
|[https:// Google Docs Minutes] (password protected)
|-
|2017-10-11 Zoom*
|[[Board Agenda 2018-10]]
|[https:// Google Docs Minutes] (password protected)
|-
|2017-11-08 Zoom*
|[[Board Agenda 2018-11]]
|[https:// Google Docs Minutes] (password protected)
|-
|2017-12-13 Zoom*
|[[Board Agenda 2018-12]]
|[https:// Google Docs Minutes] (password protected)
|-
|}

== Documentation ==

* [[Codes of Conduct]]
* [[TEI-C Board Action Items for 2016]]
* [[TEI-C Board Action Items for 2017]]
* [[Procedural Documentation for the TEI-C Board of Directors]]
* [[Website Redesign for tei-c.org]]
* [[Bylaws Amendments for 2016]]
* [[Quote for Outsourcing TEI-C Administrative Duties]]
* [[Conference and Members' Meeting]]
* [[Awards and Prizes]]
* [[TEI-C Studies]]

== Communication ==

*[http://lists.lists.tei-c.org/mailman/listinfo/tei-board http://lists.lists.tei-c.org/mailman/listinfo/tei-board]
*[http://lists.lists.tei-c.org/mailman/listinfo/tei-board-council http://lists.lists.tei-c.org/mailman/listinfo/tei-board-council]
** If you forget your password for these lists, visit the linked pages above and fill in your email address in the very last box on the page ("Unsubscribe or edit options"). The system will send you a password reminder.

[[Category:Board]]

Conference Protocols for the TEI-C

2018-04-10T17:18:19Z

Mdalmau:

==Timeline ==

Planning for the TEI-C annual Members' Meeting and Conference begins at least 18 months in advance, with a call for hosts issued in spring of the year before the meeting:

* Spring: Call for Hosts posted to TEI-L, TEI-Members, and Humanist etc.
* May: Deadline for application submissions by prospective hosts
* June: TEI-C Board reviews proposals
* July: Hosts are notified of the decision
* September/October/November: Formal announcement of the following year's meeting venue at current year's TEI Conference and Members' Meeting
* January: Chair of the Conference Program Committee and Conference Correspondent are appointed by the TEI-C Board of Directors
* Other key dates to be identified
----

* [[2018 and 2019 Call for Host Timeline]]

==Sample Call for Hosts ==

* [[Sample_Call_for_Hosts|Sample Call for Hosts]] (in progress)

==Reviewing Host Proposals==

* [[Host Proposals Review Criteria and Guidelines]]
* [[Host Sample Acceptance Letter]]
* [[Host Sample Decline Letter]]

==NEED TO ORGANIZE ALL THIS==

The TEI meeting mailing list should be updated at that time with the new members of the program committee, which should consist of the program organizer, the Executive Director, the TEI Chair (or another board member if so designated), the TEI Treasurer, and the local organizer. The roles of each of these people in organizing the meeting are as follows:

Program organizer
leads the development of the meeting program, including choice of speakers, schedule, reviewing process if any
invites speakers
coordinates with local organizer about necessary space and schedule
works with Chair and local organizer to recruit sponsorship for the meeting
sends public notices and registration reminders

Executive director
manages information about members, attendance, conduct of the elections
coordinates the provision of name tags, printed programs, membership lists for registration, and other necessary paper generated from membership records (either providing these things him/herself or ensuring that the local organizer provides these things)
Local organizer
takes care of all local arrangements, room reservations, catering, equipment
works with Chair and program organizer to recruit sponsorship
provides some facility for registration (ideally the TEI would have a permanent registration system as part of the TEI web site)
Treasurer
provides information on available budget
pays invoices for local arrangements as necessary
Chair
works with local and program organizers to recruit sponsorship
signs paperwork if necessary (e.g. hotel contracts)

Preparation for Members' Meetings

The Chair prepares an annual Consortium report which is checked with the Executive Director and approved by the Board before it is presented at the members' business meeting and discussed. After that the report may be revised and finally approved by the Executive Director and the Board.

Papers presented at members meetings should as much as possible be available on the Web well in advance and in different languages.

Participation in Members' Meetings

Travel and lodging expenses are paid by the TEI for the following types of attendees:
Invited speakers
Board members (if there is a Board meeting held in connection with the Members' Meeting)
Council members (if there is a Council meeting held in connection with the Members' Meeting)
TEI members and subscribers must pay their own travel and lodging, but pay no registration fee for the meeting. Non-members pay a registration fee as well as travel and lodging. With the consent of the Programme Committee, the local organizer may invite a reasonable number of people from the local institution hosting the meeting to attend the meeting at no cost; this is both a recruiting opportunity for the TEI and a way of expressing gratitude to the hosting institution.

===Create Guidelines for Session Chairs====

For conference programme chairs and local hosts
Please familiarize yourself with the TEI-C’s code of conduct and bear it in mind as you plan all aspects the conference.

Being mindful of the spirit and letter of the code when organizing these aspects of the conference is particularly requested in consideration of:
Physical access to all conference venues
Diversity of representation in all areas over which organizers have control—particularly welcoming and closing ceremonies, keynote speakers, session chairs
Consider positive ways to improve diversity, e.g. by encouraging early career and graduate student participation, providing translators for presenters and audience
Identifiable local team responsible for safeguarding welfare and signposting complainants to help (including medical and code of conduct violations)

[[Category:Board]]

TEI-C Board of Directors

2018-04-10T16:18:44Z

Mdalmau:

The TEI Consortium is led by a Board of Directors, which provides strategic direction and fiscal oversight, organizes the TEI's main activities, and coordinates fundraising, marketing and member recruiting. The Board is composed of both elected and non-elected representatives, including five voting members and appointed positions (Chair of TEI-C Technical Council, Treasurer, and TEI-C Webmaster). The Board meets once a year in person, immediately following the Annual Meeting, and holds telephone conferences on a regular basis.

Official [http://www.tei-c.org/Board/ agenda and minutes from the Board are posted to the TEI-C web site]. The Board will use this wiki to in support of collaborative or in-progress work and uses the [[:Category: Board|category Board]] reserved for use by the TEI-C Board of Directors for collocation of Board-related wiki documentation.

== Meetings ==

* Zoom Meeting Link: https://zoom.us/j/964254325
** [https://zoom.us/download Download Zoom]
** [https://zoom.us/test Test Zoom]

The TEI-C Board will meet the second Thursday of every month during 2017 (unless otherwise noted):
*10 p.m. JST
*6 a.m. PST
*9 a.m. EST
*3 p.m. CET

[[TEI-C Board Decision Tracking]]: A place to track decisions made by the Board over email. Some or all of these may be acknowledged in subsequent meeting minutes.

[[TEI-C Meetings Archive]]

{| border="1"
! Meeting date and place
! Agenda
! Minutes
|-
|2018-01-11 Zoom*
|[[Board Agenda 2018-01]]
|[https://docs.google.com/document/d/1xkr10S9Jc5UWmnIXKM40F2Nf7JKs7qdr1V0P5yyW8_s/edit?usp=sharing Google Docs Minutes] (password protected) 
|-
|2017-02-08 Zoom*
|[[Board Agenda 2018-02]]
|[https://docs.google.com/document/d/1TRR7VMbOIbxnu4fS1R5jVKd2z4tGOGftezEkqhsnqTE/edit?usp=sharing Google Docs Minutes] (password protected) 
|-
|2017-03-08 Zoom*
|[[Board Agenda 2018-03]]
|[https://docs.google.com/document/d/127i2LjfX5VyxK-ZiUT2oQfvA9OAQYC2JO4Uegivk7GY/edit?usp=sharing Google Docs Minutes] (password protected)
|-
|2017-04-12 Zoom*
|[[Board Agenda 2018-04]]
|[https:// Google Docs Minutes] (password protected)
|-
|2017-05-10 Zoom*
|[[Board Agenda 2018-05]]
|[https:// Google Docs Minutes] (password protected)
|-
|2017-06-14 Zoom*
|[[Board Agenda 2018-06]]
|[https:// Google Docs Minutes] (password protected)
|-
|2017-07-12 Zoom*
|[[Board Agenda 2018-07]]
|[https:// Google Docs Minutes] (password protected)
|-
|2017-08-09 Zoom*
|[[Board Agenda 2018-08]]
|[https:// Google Docs Minutes] (password protected)
|-
|2017-09-13 In person*
|[[Board Agenda 2018-09]]
|[https:// Google Docs Minutes] (password protected)
|-
|2017-10-11 Zoom*
|[[Board Agenda 2018-10]]
|[https:// Google Docs Minutes] (password protected)
|-
|2017-11-08 Zoom*
|[[Board Agenda 2018-11]]
|[https:// Google Docs Minutes] (password protected)
|-
|2017-12-13 Zoom*
|[[Board Agenda 2018-12]]
|[https:// Google Docs Minutes] (password protected)
|-
|}

== Documentation ==

* [[Codes of Conduct]]
* [[TEI-C Board Action Items for 2016]]
* [[TEI-C Board Action Items for 2017]]
* [[Procedural Documentation for the TEI-C Board of Directors]]
* [[Website Redesign for tei-c.org]]
* [[Bylaws Amendments for 2016]]
* [[Quote for Outsourcing TEI-C Administrative Duties]]
* [[Conference and Members' Meeting]]
* [[Awards and Prizes]]
* [[TEI-C Studies]]

== Communication ==

*[http://lists.lists.tei-c.org/mailman/listinfo/tei-board http://lists.lists.tei-c.org/mailman/listinfo/tei-board]
*[http://lists.lists.tei-c.org/mailman/listinfo/tei-board-council http://lists.lists.tei-c.org/mailman/listinfo/tei-board-council]
** If you forget your password for these lists, visit the linked pages above and fill in your email address in the very last box on the page ("Unsubscribe or edit options"). The system will send you a password reminder.

[[Category:Board]]

Rahtz Prize Call for Nominations

2018-03-17T03:47:53Z

Mdalmau:

'''2018 Rahtz Prize for TEI Ingenuity: Call for Nominations'''

The Text Encoding Initiative (TEI) is a consortium which collectively develops and maintains a standard for the representation of texts in digital form. Its chief product is a set of Guidelines which specify encoding methods for machine-readable texts, chiefly in the humanities, social sciences and linguistics. Since 1994, the TEI Guidelines have been widely used by libraries, museums, publishers, academic projects, and individual scholars to present texts for online research, teaching, and preservation. In addition to the Guidelines themselves, the Consortium provides a variety of resources and training events for learning TEI, information on projects using the TEI, software developed for or adapted to the TEI, and an annual conference and members’ meeting. In August of 2017, the TEI Consortium and community as a whole will receive the esteemed Antonio Zampolli Prize from the Alliance of Digital Humanities Organizations.

The TEI Consortium (TEI-C) has created the Rahtz Prize for TEI Ingenuity in memory of Sebastian Rahtz, who contributed significantly to the TEI infrastructure. The award is intended to honour Sebastian’s noteworthy technical and philosophical contributions to the TEI, and to encourage innovation in the TEI community. The Rahtz Prize for TEI Ingenuity is awarded to an individual or team judged to have made a significant contribution to the TEI-C's mission in particular by means of non-commercial/openly-available projects or initiatives. Many members of the TEI community are engaged in exploring new ways of implementing and expanding the coverage of the TEI encoding system. It is hoped that the Rahtz Prize will not only recognize excellent work already completed, but through its celebration and dissemination of nominated works also encourage new projects and fresh approaches. The recipient(s) of the 2017 award will receive $1,000 USD or equivalent.

The TEI community is encouraged to nominate prospective candidates for the Rahtz Prize. Self-nominations will also be accepted. You do not have to be a member of the TEI-C to make a nomination.

Nominations should be submitted through a form, which requires contact information for the nominee, or nominees in the case of a team, a project title, and a brief statement for the nomination: [https://goo.gl/forms/o7juxgAJIEAZSeVv2 https://goo.gl/forms/o7juxgAJIEAZSeVv2]. Nominators will be asked to provide their name and contact details for the record and to ensure they are not robots. These data will not be published or otherwise shared.

The Awards Panel [1] will review the nominations and extend invitations for applications by mid-to-late April 2018. Nominees interested in applying will need to submit their application materials by 1 June 2018. For more information about the Rahtz Prize, including the nomination and application process, consult: [http://www.tei-c.org/Activities/rahtz.xml http://www.tei-c.org/Activities/rahtz.xml].

'''Nominations are due 6 April 2018 by midnight Hawaii/Aleutian Standard Time (HAST).'''

[1] The Awards Panel is made up of the Chair of the Board of Directors, Chair of the Technical Council, and an appointed member of the TEI community. The Panel is in the process of convening and will be constituted by 1 April 2018.

[[Category:Board]]

Rahtz Prize Awards Panel for 2018

2018-03-16T18:18:06Z

Mdalmau: Created page with "* Kathryn Tomasek, Chair of the TEI Board of Directors * Martina Scholger, Chair of the TEI Technical Council * TBD Category:Board"

* Kathryn Tomasek, Chair of the TEI Board of Directors
* Martina Scholger, Chair of the TEI Technical Council
* TBD

[[Category:Board]]

Rahtz Prize Timeline for 2018

2018-03-16T18:16:54Z

Mdalmau:

* 6 April 2018: [[Rahtz Prize Call for Nominations]]
** TEI-L
* DATE
** Reminder sent to TEI-L
* DATE
* Contact nominees; [[Rahtz Prize Invitation to Apply|invitation to apply]]
** Contact made: DATE
* Follow-Up: DATE
* Final Follow-Up: DATE
* 15 July: Recipient Selected
* Award presented at the Business Meeting in September
[[Category:Board]]

Rahtz Prize for TEI Ingenuity

2018-03-16T18:16:14Z

Mdalmau:

'''Consult the official version of the [http://www.tei-c.org/Activities/rahtz.xml Rahtz Prize Guidelines] (http://www.tei-c.org/Activities/rahtz.xml) for the most accurate information.'''

==About the Rahtz Prize==

The TEI Consortium has created the Rahtz Prize for TEI Ingenuity in memory of [https://en.wikipedia.org/wiki/Sebastian_Rahtz Sebastian Rahtz] (13 February 1955 – 15 March 2016). The award
is intended to honour Sebastian’s major technical and philosophical contributions to the TEI, and to encourage TEI innovation by the TEI community.

Sebastian was responsible for the design and implementation of a great deal of the TEI's technical infrastructure. Within the TEI community he was best known for the creation and maintenance of the XSLT Stylesheets that underlie much TEI conversion work, customization, and schema generation. As a member of both the TEI's Technical Council and its Board, he helped shape the direction of the Consortium.

The Rahtz Prize for TEI Ingenuity is awarded to an individual or team judged to have made a significant contribution to the [http://www.tei-c.org/About/mission.xml TEI-C's mission] in particular by means of non-commercial/openly-available projects or initiatives. Many members of the TEI Community are engaged in exploring new ways of implementing and expanding the coverage of the TEI system. It is hoped that this Prize will not only recognize excellent work already completed, but also encourage new projects and fresh approaches.

==Important Info and Dates ==

While the Board of Directors may alter these details in any given year, the expected timeline for the award is as follows:

* 6 April: Nominations Due
* 1 June: Submissions Due
* Annual Business Meeting: Recipient Announced

----

* [[Ratz Prize Timeline for 2017]]
* [[Rahtz Prize Timeline for 2018]]

==Nomination Process==

The TEI community will be encouraged to nominate prospective candidates for the Rahtz Prize by early Spring. The call for nominations will include a form that should be completed for each candidate, indicating basic information about the candidate and their project. Self-nominations are accepted. The TEI community can also contact members of the Awards Panel to facilitate nominations.

Nominations are due 6 April by midnight Hawaii/Aleutian Standard Time (HAST).

==Submission Rules and Guidelines==

Nominees for the Rahtz Prize will be contacted by members of the Awards Panel in mid-to-late April and encouraged to submit an application for review. The applications are due by 1 June in order to be considered in time for granting awards at the upcoming TEI-C Conference and Members' Meeting.

Along with contact information, nominees will be asked to submit a 500-1,500 summary describing the project/initiative. This summary should reflect the [http://www.tei-c.org/About/mission.xml TEI-C's mission] and the criteria as outlined below.

===Eligibility===

* Individuals or teams are eligible to apply.
* Membership to the TEI-Consortium is not a requirement.
* The project under review should point to external documentation or have a web presence.
* The project should not be a commercial product or service.

==Review Process and Criteria==

Submissions will be reviewed by an Awards Panel comprising the Chair of the TEI-C Board of Directors, the Chair of the TEI-C Technical Council, and one invited, active member of the TEI Community. No member of the Awards Panel may serve more than four consecutive years. Membership of the Panel will be agreed upon jointly by the Board and the Council by 1 April.

Nominations should demonstrate that the person or team nominated has made an outstanding contribution to one or more of the following:

* innovative development of the TEI Guidelines
* creation of TEI-aware tools and technologies that further dissemination, adoption, and engaged use of the TEI Guidelines
* expansive and inclusive TEI training and outreach opportunities
* informed development and cultivation of particular TEI practitioner communities

Having received previous Rahtz Prizes does not invalidate submissions, but will be a factor for consideration by the Awards Panel.

The Awards Panel is not required to make an award in every year.

----

* [[Rahtz Prize Awards Panel for 2017]]
* [[Rahtz Prize Awards Panel for 2018]]

==Terms==

The recipient(s) will receive a cash award of $1,000 USD, or a round number of about the same value in the currency in which the prize is to be awarded. The final selection is made by the Awards Panel and announced as part of the Business Meeting, which occurs as part of the annual TEI-C Conference and Members' Meeting. The disbursement of the cash award is arranged through the TEI-C Treasurer.

[[Category:Board]]

Rahtz Prize for TEI Ingenuity

2018-03-16T18:12:06Z

Mdalmau:

'''Consult the official version of the [http://www.tei-c.org/Activities/rahtz.xml Rahtz Prize Guidelines] (http://www.tei-c.org/Activities/rahtz.xml) for the most accurate information.'''

==About the Rahtz Prize==

The TEI Consortium has created the Rahtz Prize for TEI Ingenuity in memory of [https://en.wikipedia.org/wiki/Sebastian_Rahtz Sebastian Rahtz] (13 February 1955 – 15 March 2016). The award
is intended to honour Sebastian’s major technical and philosophical contributions to the TEI, and to encourage TEI innovation by the TEI community.

Sebastian was responsible for the design and implementation of a great deal of the TEI's technical infrastructure. Within the TEI community he was best known for the creation and maintenance of the XSLT Stylesheets that underlie much TEI conversion work, customization, and schema generation. As a member of both the TEI's Technical Council and its Board, he helped shape the direction of the Consortium.

The Rahtz Prize for TEI Ingenuity is awarded to an individual or team judged to have made a significant contribution to the [http://www.tei-c.org/About/mission.xml TEI-C's mission] in particular by
means of non-commercial/openly-available technical innovation. Many members of the TEI Community are engaged in exploring new ways of implementing and expanding the coverage of the TEI system. It is hoped that this Prize will not only recognize excellent work already completed, but also encourage new projects and fresh approaches.

==Important Info and Dates ==

While the Board of Directors may alter these details in any given year, the expected timeline for the award is as follows:

* 6 April: Nominations Due
* 1 June: Submissions Due
* Annual Business Meeting: Recipient Announced

----

* [[Ratz Prize Timeline for 2017]]
* [[Rahtz Prize Timeline for 2018]]

==Nomination Process==

The TEI community will be encouraged to nominate prospective candidates for the Rahtz Prize by early Spring. The call for nominations will include a form that should be completed for each candidate, indicating basic information about the candidate and their project. Self-nominations are accepted. The TEI community can also contact members of the Awards Panel to facilitate nominations.

Nominations are due 6 April by midnight Hawaii/Aleutian Standard Time (HAST).

==Submission Rules and Guidelines==

Nominees for the Rahtz Prize will be contacted by members of the Awards Panel in mid-to-late April and encouraged to submit an application for review. The applications are due by 1 June in order to be considered in time for granting awards at the upcoming TEI-C Conference and Members' Meeting.

Along with contact information, nominees will be asked to submit a 500-1,500 summary describing the project/initiative. This summary should reflect the [http://www.tei-c.org/About/mission.xml TEI-C's mission] and the criteria as outlined below.

===Eligibility===

* Individuals or teams are eligible to apply.
* Membership to the TEI-Consortium is not a requirement.
* The project under review should point to external documentation or have a web presence.
* The project should not be a commercial product or service.

==Review Process and Criteria==

Submissions will be reviewed by an Awards Panel comprising the Chair of the TEI-C Board of Directors, the Chair of the TEI-C Technical Council, and one invited, active member of the TEI Community. No member of the Awards Panel may serve more than four consecutive years. Membership of the Panel will be agreed upon jointly by the Board and the Council by 1 April.

Nominations should demonstrate that the person or team nominated has made an outstanding contribution to one or more of the following:

* innovative development of the TEI Guidelines
* creation of TEI-aware tools and technologies that further dissemination, adoption, and engaged use of the TEI Guidelines
* expansive and inclusive TEI training and outreach opportunities
* informed development and cultivation of particular TEI practitioner communities

Having received previous Rahtz Prizes does not invalidate submissions, but will be a factor for consideration by the Awards Panel.

The Awards Panel is not required to make an award in every year.

----

* [[Rahtz Prize Awards Panel for 2017]]
* [[Rahtz Prize Awards Panel for 2018]]

==Terms==

The recipient(s) will receive a cash award of $1,000 USD, or a round number of about the same value in the currency in which the prize is to be awarded. The final selection is made by the Awards Panel and announced as part of the Business Meeting, which occurs as part of the annual TEI-C Conference and Members' Meeting. The disbursement of the cash award is arranged through the TEI-C Treasurer.

[[Category:Board]]

Rahtz Prize for TEI Ingenuity

2018-03-16T18:11:11Z

Mdalmau:

'''Consult the official version of the [http://www.tei-c.org/Activities/rahtz.xml Rahtz Prize Guidelines] (http://www.tei-c.org/Activities/rahtz.xml) for the most accurate information.'''

==About the Rahtz Prize==

The TEI Consortium has created the Rahtz Prize for TEI Ingenuity in memory of [https://en.wikipedia.org/wiki/Sebastian_Rahtz Sebastian Rahtz] (13 February 1955 – 15 March 2016). The award
is intended to honour Sebastian’s major technical and philosophical contributions to the TEI, and to encourage TEI innovation by the TEI community.

Sebastian was responsible for the design and implementation of a great deal of the TEI's technical infrastructure. Within the TEI community he was best known for the creation and maintenance of the XSLT Stylesheets that underlie much TEI conversion work, customization, and schema generation. As a member of both the TEI's Technical Council and its Board, he helped shape the direction of the Consortium.

The Rahtz Prize for TEI Ingenuity is awarded to an individual or team judged to have made a significant contribution to the [http://www.tei-c.org/About/mission.xml TEI-C's mission] in particular by
means of non-commercial technical innovation. Many members of the TEI Community are engaged in exploring new ways of implementing and expanding the coverage of the TEI system. It is hoped that this Prize will not only recognize excellent work already completed, but also encourage new projects and fresh approaches.

==Important Info and Dates ==

While the Board of Directors may alter these details in any given year, the expected timeline for the award is as follows:

* 6 April: Nominations Due
* 1 June: Submissions Due
* Annual Business Meeting: Recipient Announced

----

* [[Ratz Prize Timeline for 2017]]
* [[Rahtz Prize Timeline for 2018]]

==Nomination Process==

The TEI community will be encouraged to nominate prospective candidates for the Rahtz Prize by early Spring. The call for nominations will include a form that should be completed for each candidate, indicating basic information about the candidate and their project. Self-nominations are accepted. The TEI community can also contact members of the Awards Panel to facilitate nominations.

Nominations are due 6 April by midnight Hawaii/Aleutian Standard Time (HAST).

==Submission Rules and Guidelines==

Nominees for the Rahtz Prize will be contacted by members of the Awards Panel in mid-to-late April and encouraged to submit an application for review. The applications are due by 1 June in order to be considered in time for granting awards at the upcoming TEI-C Conference and Members' Meeting.

Along with contact information, nominees will be asked to submit a 500-1,500 summary describing the project/initiative. This summary should reflect the [http://www.tei-c.org/About/mission.xml TEI-C's mission] and the criteria as outlined below.

===Eligibility===

* Individuals or teams are eligible to apply.
* Membership to the TEI-Consortium is not a requirement.
* The project under review should point to external documentation or have a web presence.
* The project should not be a commercial product or service.

==Review Process and Criteria==

Submissions will be reviewed by an Awards Panel comprising the Chair of the TEI-C Board of Directors, the Chair of the TEI-C Technical Council, and one invited, active member of the TEI Community. No member of the Awards Panel may serve more than four consecutive years. Membership of the Panel will be agreed upon jointly by the Board and the Council by 1 April.

Nominations should demonstrate that the person or team nominated has made an outstanding contribution to one or more of the following:

* innovative development of the TEI Guidelines
* creation of TEI-aware tools and technologies that further dissemination, adoption, and engaged use of the TEI Guidelines
* expansive and inclusive TEI training and outreach opportunities
* informed development and cultivation of particular TEI practitioner communities

Having received previous Rahtz Prizes does not invalidate submissions, but will be a factor for consideration by the Awards Panel.

The Awards Panel is not required to make an award in every year.

----

* [[Rahtz Prize Awards Panel for 2017]]
* [[Rahtz Prize Awards Panel for 2018]]

==Terms==

The recipient(s) will receive a cash award of $1,000 USD, or a round number of about the same value in the currency in which the prize is to be awarded. The final selection is made by the Awards Panel and announced as part of the Business Meeting, which occurs as part of the annual TEI-C Conference and Members' Meeting. The disbursement of the cash award is arranged through the TEI-C Treasurer.

[[Category:Board]]

TEI-C Board of Directors

2018-03-08T14:03:44Z

Mdalmau:

The TEI Consortium is led by a Board of Directors, which provides strategic direction and fiscal oversight, organizes the TEI's main activities, and coordinates fundraising, marketing and member recruiting. The Board is composed of both elected and non-elected representatives, including five voting members and appointed positions (Chair of TEI-C Technical Council, Treasurer, and TEI-C Webmaster). The Board meets once a year in person, immediately following the Annual Meeting, and holds telephone conferences on a regular basis.

Official [http://www.tei-c.org/Board/ agenda and minutes from the Board are posted to the TEI-C web site]. The Board will use this wiki to in support of collaborative or in-progress work and uses the [[:Category: Board|category Board]] reserved for use by the TEI-C Board of Directors for collocation of Board-related wiki documentation.

== Meetings ==

* Zoom Meeting Link: https://zoom.us/j/964254325
** [https://zoom.us/download Download Zoom]
** [https://zoom.us/test Test Zoom]

The TEI-C Board will meet the second Thursday of every month during 2017 (unless otherwise noted):
*10 p.m. JST
*6 a.m. PST
*9 a.m. EST
*3 p.m. CET

[[TEI-C Board Decision Tracking]]: A place to track decisions made by the Board over email. Some or all of these may be acknowledged in subsequent meeting minutes.

[[TEI-C Meetings Archive]]

{| border="1"
! Meeting date and place
! Agenda
! Minutes
|-
|2018-01-11 Zoom*
|[[Board Agenda 2018-01]]
|[https://docs.google.com/document/d/1xkr10S9Jc5UWmnIXKM40F2Nf7JKs7qdr1V0P5yyW8_s/edit?usp=sharing Google Docs Minutes] (password protected) 
|-
|2017-02-08 Zoom*
|[[Board Agenda 2018-02]]
|[https://docs.google.com/document/d/1TRR7VMbOIbxnu4fS1R5jVKd2z4tGOGftezEkqhsnqTE/edit?usp=sharing Google Docs Minutes] (password protected) 
|-
|2017-03-08 Zoom*
|[[Board Agenda 2018-03]]
|[https:// Google Docs Minutes] (password protected)
|-
|2017-04-12 Zoom*
|[[Board Agenda 2018-04]]
|[https:// Google Docs Minutes] (password protected)
|-
|2017-05-10 Zoom*
|[[Board Agenda 2018-05]]
|[https:// Google Docs Minutes] (password protected)
|-
|2017-06-14 Zoom*
|[[Board Agenda 2018-06]]
|[https:// Google Docs Minutes] (password protected)
|-
|2017-07-12 Zoom*
|[[Board Agenda 2018-07]]
|[https:// Google Docs Minutes] (password protected)
|-
|2017-08-09 Zoom*
|[[Board Agenda 2018-08]]
|[https:// Google Docs Minutes] (password protected)
|-
|2017-09-13 In person*
|[[Board Agenda 2018-09]]
|[https:// Google Docs Minutes] (password protected)
|-
|2017-10-11 Zoom*
|[[Board Agenda 2018-10]]
|[https:// Google Docs Minutes] (password protected)
|-
|2017-11-08 Zoom*
|[[Board Agenda 2018-11]]
|[https:// Google Docs Minutes] (password protected)
|-
|2017-12-13 Zoom*
|[[Board Agenda 2018-12]]
|[https:// Google Docs Minutes] (password protected)
|-
|}

== Documentation ==

* [[Codes of Conduct]]
* [[TEI-C Board Action Items for 2016]]
* [[TEI-C Board Action Items for 2017]]
* [[Procedural Documentation for the TEI-C Board of Directors]]
* [[Website Redesign for tei-c.org]]
* [[Bylaws Amendments for 2016]]
* [[Quote for Outsourcing TEI-C Administrative Duties]]
* [[Conference and Members' Meeting]]
* [[Awards and Prizes]]
* [[TEI-C Studies]]

== Communication ==

*[http://lists.lists.tei-c.org/mailman/listinfo/tei-board http://lists.lists.tei-c.org/mailman/listinfo/tei-board]
*[http://lists.lists.tei-c.org/mailman/listinfo/tei-board-council http://lists.lists.tei-c.org/mailman/listinfo/tei-board-council]
** If you forget your password for these lists, visit the linked pages above and fill in your email address in the very last box on the page ("Unsubscribe or edit options"). The system will send you a password reminder.

[[Category:Board]]

TEI-C Board of Directors

2018-03-08T14:02:05Z

Mdalmau:

Board Agenda 2018-03

2018-03-08T13:59:00Z

Mdalmau:

*Meeting Procedures and Other Announcements
**Approve [https://docs.google.com/document/d/1TRR7VMbOIbxnu4fS1R5jVKd2z4tGOGftezEkqhsnqTE/edit?usp=sharing minutes of February meeting] (Google Doc)
*Old Business
**TEI-c Code of Conduct to be approved [https://docs.google.com/document/d/1dVRdO0xXfxorLNAhy9rw8-qA93sjKhNw0JNFLSJ0iuU/edit#heading=h.6mt6yycisdk]
*New Business
*Reports
**Conference--Kiyonori
**Rahtz Prize--Kathryn
**Elections--Kathryn

[[Category:Board]]

TEI-C Board of Directors

2018-03-08T13:57:21Z

Mdalmau:

The TEI Consortium is led by a Board of Directors, which provides strategic direction and fiscal oversight, organizes the TEI's main activities, and coordinates fundraising, marketing and member recruiting. The Board is composed of both elected and non-elected representatives, including five voting members and appointed positions (Chair of TEI-C Technical Council, Treasurer, and TEI-C Webmaster). The Board meets once a year in person, immediately following the Annual Meeting, and holds telephone conferences on a regular basis.

Official [http://www.tei-c.org/Board/ agenda and minutes from the Board are posted to the TEI-C web site]. The Board will use this wiki to in support of collaborative or in-progress work and uses the [[:Category: Board|category Board]] reserved for use by the TEI-C Board of Directors for collocation of Board-related wiki documentation.

== Meetings ==

* Zoom Meeting Link: https://zoom.us/j/964254325
** [https://zoom.us/download Download Zoom]
** [https://zoom.us/test Test Zoom]

The TEI-C Board will meet the second Thursday of every month during 2017 (unless otherwise noted):
*10 p.m. JST
*6 a.m. PST
*9 a.m. EST
*3 p.m. CET

[[TEI-C Board Decision Tracking]]: A place to track decisions made by the Board over email. Some or all of these may be acknowledged in subsequent meeting minutes.

[[TEI-C Meetings Archive]]

{| border="1"
! Meeting date and place
! Agenda
! Minutes
|-
|2018-01-11 Zoom*
|[[Board Agenda 2018-01]]
|[https:// Google Docs Minutes] (password protected) 
|-
|2017-02-08 Zoom*
|[[Board Agenda 2018-02]]
|[https:// Google Docs Minutes] (password protected) 
|-
|2017-03-08 Zoom*
|[[Board Agenda 2018-03]]
|[https://docs.google.com/document/d/1sm0Ajlr-Q0WZyyGHbRdVez7QfWDO844mvzGA853A5Fk/edit?usp=sharing Google Docs Minutes] (password protected)
|-
|2017-04-12 Zoom*
|[[Board Agenda 2018-04]]
|[https:// Google Docs Minutes] (password protected)
|-
|2017-05-10 Zoom*
|[[Board Agenda 2018-05]]
|[https:// Google Docs Minutes] (password protected)
|-
|2017-06-14 Zoom*
|[[Board Agenda 2018-06]]
|[https:// Google Docs Minutes] (password protected)
|-
|2017-07-12 Zoom*
|[[Board Agenda 2018-07]]
|[https:// Google Docs Minutes] (password protected)
|-
|2017-08-09 Zoom*
|[[Board Agenda 2018-08]]
|[https:// Google Docs Minutes] (password protected)
|-
|2017-09-13 In person*
|[[Board Agenda 2018-09]]
|[https:// Google Docs Minutes] (password protected)
|-
|2017-10-11 Zoom*
|[[Board Agenda 2018-10]]
|[https:// Google Docs Minutes] (password protected)
|-
|2017-11-08 Zoom*
|[[Board Agenda 2018-11]]
|[https:// Google Docs Minutes] (password protected)
|-
|2017-12-13 Zoom*
|[[Board Agenda 2018-12]]
|[https:// Google Docs Minutes] (password protected)
|-
|}

== Documentation ==

* [[Codes of Conduct]]
* [[TEI-C Board Action Items for 2016]]
* [[TEI-C Board Action Items for 2017]]
* [[Procedural Documentation for the TEI-C Board of Directors]]
* [[Website Redesign for tei-c.org]]
* [[Bylaws Amendments for 2016]]
* [[Quote for Outsourcing TEI-C Administrative Duties]]
* [[Conference and Members' Meeting]]
* [[Awards and Prizes]]
* [[TEI-C Studies]]

== Communication ==

*[http://lists.lists.tei-c.org/mailman/listinfo/tei-board http://lists.lists.tei-c.org/mailman/listinfo/tei-board]
*[http://lists.lists.tei-c.org/mailman/listinfo/tei-board-council http://lists.lists.tei-c.org/mailman/listinfo/tei-board-council]
** If you forget your password for these lists, visit the linked pages above and fill in your email address in the very last box on the page ("Unsubscribe or edit options"). The system will send you a password reminder.

[[Category:Board]]

TEI-C Board of Directors

2018-03-08T13:55:56Z

Mdalmau:

The TEI Consortium is led by a Board of Directors, which provides strategic direction and fiscal oversight, organizes the TEI's main activities, and coordinates fundraising, marketing and member recruiting. The Board is composed of both elected and non-elected representatives, including five voting members and appointed positions (Chair of TEI-C Technical Council, Treasurer, and TEI-C Webmaster). The Board meets once a year in person, immediately following the Annual Meeting, and holds telephone conferences on a regular basis.

Official [http://www.tei-c.org/Board/ agenda and minutes from the Board are posted to the TEI-C web site]. The Board will use this wiki to in support of collaborative or in-progress work and uses the [[:Category: Board|category Board]] reserved for use by the TEI-C Board of Directors for collocation of Board-related wiki documentation.

== Meetings ==

* Zoom Meeting Link: https://zoom.us/j/964254325
** [https://zoom.us/download Download Zoom]
** [https://zoom.us/test Test Zoom]

The TEI-C Board will meet the second Thursday of every month during 2017 (unless otherwise noted):
*10 p.m. JST
*6 a.m. PST
*9 a.m. EST
*3 p.m. CET

[[TEI-C Board Decision Tracking]]: A place to track decisions made by the Board over email. Some or all of these may be acknowledged in subsequent meeting minutes.

[[TEI-C Meetings Archive]]

{| border="1"
! Meeting date and place
! Agenda
! Minutes
|-
|2018-01-11 Zoom*
|[[Board Agenda 2018-01]]
|[https:// Google Docs Minutes] (password protected) 
|-
|2017-02-08 Zoom*
|[[Board Agenda 2018-02]]
|[https:// Google Docs Minutes] (password protected) 
|-
|2017-03-08 Zoom*
|[[Board Agenda 2018-03]]
|[https://docs.google.com/document/d/1sm0Ajlr-Q0WZyyGHbRdVez7QfWDO844mvzGA853A5Fk/edit?usp=sharing] (password protected)
|-
|2017-04-12 Zoom*
|[[Board Agenda 2018-04]]
|[https:// Google Docs Minutes] (password protected)
|-
|2017-05-10 Zoom*
|[[Board Agenda 2018-05]]
|[https:// Google Docs Minutes] (password protected)
|-
|2017-06-14 Zoom*
|[[Board Agenda 2018-06]]
|[https:// Google Docs Minutes] (password protected)
|-
|2017-07-12 Zoom*
|[[Board Agenda 2018-07]]
|[https:// Google Docs Minutes] (password protected)
|-
|2017-08-09 Zoom*
|[[Board Agenda 2018-08]]
|[https:// Google Docs Minutes] (password protected)
|-
|2017-09-13 In person*
|[[Board Agenda 2018-09]]
|[https:// Google Docs Minutes] (password protected)
|-
|2017-10-11 Zoom*
|[[Board Agenda 2018-10]]
|[https:// Google Docs Minutes] (password protected)
|-
|2017-11-08 Zoom*
|[[Board Agenda 2018-11]]
|[https:// Google Docs Minutes] (password protected)
|-
|2017-12-13 Zoom*
|[[Board Agenda 2018-12]]
|[https:// Google Docs Minutes] (password protected)
|-
|}

== Documentation ==

* [[Codes of Conduct]]
* [[TEI-C Board Action Items for 2016]]
* [[TEI-C Board Action Items for 2017]]
* [[Procedural Documentation for the TEI-C Board of Directors]]
* [[Website Redesign for tei-c.org]]
* [[Bylaws Amendments for 2016]]
* [[Quote for Outsourcing TEI-C Administrative Duties]]
* [[Conference and Members' Meeting]]
* [[Awards and Prizes]]
* [[TEI-C Studies]]

== Communication ==

*[http://lists.lists.tei-c.org/mailman/listinfo/tei-board http://lists.lists.tei-c.org/mailman/listinfo/tei-board]
*[http://lists.lists.tei-c.org/mailman/listinfo/tei-board-council http://lists.lists.tei-c.org/mailman/listinfo/tei-board-council]
** If you forget your password for these lists, visit the linked pages above and fill in your email address in the very last box on the page ("Unsubscribe or edit options"). The system will send you a password reminder.

[[Category:Board]]

TEI-C Free One Year Workshop Memberships

2018-02-13T02:40:17Z

Mdalmau: /* Overview */

==Overview==
The TEI-C provides a one-time, one-year free membership to individuals registered for a TEI-C sanctioned workshops. Eligible workshops must be open for registration for the general public or can be part of a training program that is open to the public, but application-based. Leaders of open TEI workshops or training programs that feature TEI-related workshops should promote the workshop on the TEI-C web site.

Workshops that are invitation-only or targeted at a particular audience (i.e., training staff for work on a project) are not eligible.

(http://members.tei-c.org/Events)

* Workshop leaders must alert the TEI-C Membership Secretary (membership@tei-c.org) of their plans for a workshop 4-6 weeks before the date of the workshop. Workshop leaders should submit:
** Title
** Brief description of the workshop
** Registration/application URL for the workshop or training program
** An approximate number of workshop attendees

Once the workshop has been accepted, it will be promoted through the TEI-C communication channels.

* Workshop leaders can work with the TEI-C Membership Secretary (membership@tei-c.org) to secure an Oxygen XML Editor trial license for up to 2 months.
* Workshop leaders should submit to the TEI-C Membership Secretary (membership@tei-c.org) a [https://drive.google.com/file/d/1jKdzosseUrEjXCl8zMPP2g6zgwtxZcE-/view?usp=sharing completed template with workshop attendee information] no longer than 4 weeks since the date of the workshop
** Please make sure to rename the workshop template as instructed by the file naming scheme: yyyy-mm-dd_replacewithnameofworkshop_membership.xls where:
**** yyyy-mm-dd is the first day of your workshop (e.g., 2018-05-22)
**** replacewithnameofworkshop is some abbreviated form of workshop name (e.g., dhsi)
**** membership should remain in the filename

==Internal Documentation==

The workshop template spreadsheet and completed spreadsheet for accepted workshops can be found:

* https://drive.google.com/drive/folders/1Etmo__jyNYwlMd7o2tRCGeLItO0-irql?usp=sharing (password protected)

Screen shots with step by step instructions for adding one-time, one-year free individual memberships for workshop participants can also be found in the Google Drive.

[[Category:Board]]

Rahtz Prize Timeline for 2017

2018-02-12T21:49:41Z

Mdalmau: moved Ratz Prize Timeline for 2017 to Rahtz Prize Timeline for 2017: mispelling

* 20 March 2017: [[Rahtz Prize Call for Nominations]]
** TEI-L
* 30 March 2017
** Reminder sent to TEI-L
* 15 April 2017
* Contact nominees; [[Rahtz Prize Invitation to Apply|invitation to apply]]
** Contact made 16 April 2017
* Follow-Up: 10 May 2017
* Final Follow-Up: 12 June 2017

[[Category:Board]]

Ratz Prize Timeline for 2017

2018-02-12T21:49:41Z

Mdalmau: moved Ratz Prize Timeline for 2017 to Rahtz Prize Timeline for 2017: mispelling

#REDIRECT [[Rahtz Prize Timeline for 2017]]

Rahtz Prize for TEI Ingenuity

2018-02-12T21:48:29Z

Mdalmau:

'''Consult the official version of the [http://www.tei-c.org/Activities/rahtz.xml Rahtz Prize Guidelines] (http://www.tei-c.org/Activities/rahtz.xml) for the most accurate information.'''

==About the Rahtz Prize==

The TEI Consortium has created the Rahtz Prize for TEI Ingenuity in memory of [https://en.wikipedia.org/wiki/Sebastian_Rahtz Sebastian Rahtz] (13 February 1955 – 15 March 2016). The award
is intended to honour Sebastian’s major technical and philosophical contributions to the TEI, and to encourage TEI innovation by the TEI community.

Sebastian was responsible for the design and implementation of a great deal of the TEI's technical infrastructure. Within the TEI community he was best known for the creation and maintenance of the XSLT Stylesheets that underlie much TEI conversion work, customization, and schema generation. As a member of both the TEI's Technical Council and its Board, he helped shape the direction of the Consortium.

The Rahtz Prize for TEI Ingenuity is awarded to an individual or team judged to have made a significant contribution to the [http://www.tei-c.org/About/mission.xml TEI-C's mission] in particular by
means of non-commercial technical innovation. Many members of the TEI Community are engaged in exploring new ways of implementing and expanding the coverage of the TEI system. It is hoped that this Prize will not only recognize excellent work already completed, but also encourage new projects and fresh approaches.

==Important Info and Dates ==

While the Board of Directors may alter these details in any given year, the expected timeline for the award is as follows:

* 1 April: Nominations Due
* 1 June: Submissions Due
* Annual Business Meeting: Recipient Announced

----

* [[Ratz Prize Timeline for 2017]]
* [[Rahtz Prize Timeline for 2018]]

==Nomination Process==

The TEI community will be encouraged to nominate prospective candidates for the Rahtz Prize by early Spring. The call for nominations will include a form that should be completed for each candidate, indicating basic information about the candidate and their project. Self-nominations will also be accepted. The TEI community can also contact members of the Awards Panel to facilitate nominations.

Nominations are due 1 April by midnight Hawaii/Aleutian Standard Time (HAST).

==Submission Rules and Guidelines==

Nominees for the Rahtz Prize will be contacted by members of the Awards Panel by 15 April and encouraged to submit an application for review. The applications are due by 1 June in order to be considered in time for granting awards at the upcoming TEI-C Conference and Members' Meeting.

Along with contact information, nominees will be asked to submit a 500-1,500 summary describing the project/initiative. This summary should reflect the [http://www.tei-c.org/About/mission.xml TEI-C's mission] and the criteria as outlined below.

===Eligibility===

* Individuals or teams are eligible to apply.
* Membership to the TEI-Consortium is not a requirement.
* The project under review should point to external documentation or have a web presence.
* The project should not be a commercial product or service.

==Review Process and Criteria==

Submissions will be reviewed by an Awards Panel comprising the Chair of the TEI-C Board of Directors, the Chair of the TEI-C Technical Council, and one invited, active member of the TEI Community. No member of the Awards Panel may serve more than four consecutive years. Membership of the Panel will be agreed upon jointly by the Board and the Council by 1 April.

Nominations should demonstrate that the person or team nominated has made an outstanding contribution to one or more of the following:

* innovative development of the TEI Guidelines
* creation of TEI-aware tools and technologies that further dissemination, adoption, and engaged use of the TEI Guidelines
* expansive and inclusive TEI training and outreach opportunities
* informed development and cultivation of particular TEI practitioner communities

Having received previous Rahtz Prizes does not invalidate submissions, but will be a factor for consideration by the Awards Panel.

The Awards Panel is not required to make an award in every year.

----

* [[Rahtz Prize Awards Panel for 2017]]

==Terms==
The recipient(s) will receive a cash award of $1,000 USD, or a round number of about the same value in the currency in which the prize is to be awarded. The final selection is made by the Awards Panel and announced as part of the Business Meeting, which occurs as part of the annual TEI-C Conference and Members' Meeting. The disbursement of the cash award is arranged through the TEI-C Treasurer.

[[Category:Board]]

TEI-C and TAPAS Election Timeline

2018-02-08T14:55:10Z

Mdalmau:

The election timeline is contingent upon the date of the Annual Members' Meeting and Conference. The Meeting/Conference occurs in the September/October/November every year, depending on the local host schedule. Below is a generic timeline to help the Nominating Committee plan accordingly.

{| border="1"
!Event
!Dates/duration
!Suggested dates (KN)
!Compromise dates/duration
|-
|Conference and Members’ Meeting
|9-13 September
|9-13 September
|TBD
|-
|Members’ Meeting
|13 September (?)
|13 September (?)
|TBD
|-
|Voting closes
|?
|? 
|TBD
|-
|Voting opens
|1 June
|? 
|TBD
|-
|Slate published
|20 September
|? 
|TBD
|-
|Statements & biographies
|30 May
|?
|TBD
|-
|Invitation to respond
|15 May
|?
|TBD
|-
|Deadline for nominations
|1 May
|?
|TBD
|-
|Call for nominations
|1 April
|?
|TBD
|-
|}

[[Category:Board]]

Rahtz Prize Timeline for 2018

2018-02-08T14:30:49Z

Mdalmau:

* 1 April 2018: [[Rahtz Prize Call for Nominations]]
** TEI-L
* DATE
** Reminder sent to TEI-L
* DATE
* Contact nominees; [[Rahtz Prize Invitation to Apply|invitation to apply]]
** Contact made: DATE
* Follow-Up: DATE
* Final Follow-Up: DATE
* 15 July: Recipient Selected
* Award presented at the Business Meeting in September
[[Category:Board]]

Rahtz Prize Timeline for 2018

2018-02-08T14:28:57Z

Mdalmau: Created page with " * 15 July: Recipient Selected Category:Board"

* 15 July: Recipient Selected

[[Category:Board]]

Rahtz Prize for TEI Ingenuity

2018-02-08T14:28:22Z

Mdalmau:

'''Consult the official version of the [http://www.tei-c.org/Activities/rahtz.xml Rahtz Prize Guidelines] (http://www.tei-c.org/Activities/rahtz.xml) for the most accurate information.'''

==About the Rahtz Prize==

The TEI Consortium has created the Rahtz Prize for TEI Ingenuity in memory of [https://en.wikipedia.org/wiki/Sebastian_Rahtz Sebastian Rahtz] (13 February 1955 – 15 March 2016). The award
is intended to honour Sebastian’s major technical and philosophical contributions to the TEI, and to encourage TEI innovation by the TEI community.

Sebastian was responsible for the design and implementation of a great deal of the TEI's technical infrastructure. Within the TEI community he was best known for the creation and maintenance of the XSLT Stylesheets that underlie much TEI conversion work, customization, and schema generation. As a member of both the TEI's Technical Council and its Board, he helped shape the direction of the Consortium.

The Rahtz Prize for TEI Ingenuity is awarded to an individual or team judged to have made a significant contribution to the [http://www.tei-c.org/About/mission.xml TEI-C's mission] in particular by
means of technical innovation. Many members of the TEI Community are engaged in exploring new ways of implementing and expanding the coverage of the TEI system. It is hoped that this Prize will not only recognize excellent work already completed, but also encourage new projects and fresh approaches.

==Important Info and Dates ==

While the Board of Directors may alter these details in any given year, the expected timeline for the award is as follows:

* 1 April: Nominations Due
* 1 June: Submissions Due
* Annual Business Meeting: Recipient Announced

----

* [[Ratz Prize Timeline for 2017]]
* [[Rahtz Prize Timeline for 2018]]

==Nomination Process==

The TEI community will be encouraged to nominate prospective candidates for the Rahtz Prize by early Spring. The call for nominations will include a form that should be completed for each candidate, indicating basic information about the candidate and their project. Self-nominations will also be accepted. The TEI community can also contact members of the Awards Panel to facilitate nominations.

Nominations are due 1 April by midnight Hawaii/Aleutian Standard Time (HAST).

==Submission Rules and Guidelines==

Nominees for the Rahtz Prize will be contacted by members of the Awards Panel by 15 April and encouraged to submit an application for review. The applications are due by 1 June in order to be considered in time for granting awards at the upcoming TEI-C Conference and Members' Meeting.

Along with contact information, nominees will be asked to submit a 500-1,500 summary describing the project/initiative. This summary should reflect the [http://www.tei-c.org/About/mission.xml TEI-C's mission] and the criteria as outlined below.

===Eligibility===

Individuals or teams are eligible to apply. Membership to the TEI-Consortium is not a requirement.

==Review Process and Criteria==

Submissions will be reviewed by an Awards Panel comprising the Chair of the TEI-C Board of Directors, the Chair of the TEI-C Technical Council, and one invited, active member of the TEI Community. No member of the Awards Panel may serve more than four consecutive years. Membership of the Panel will be agreed upon jointly by the Board and the Council by 1 April.

Nominations should demonstrate that the person or team nominated has made an outstanding contribution to one or more of the following:

* innovative development of the TEI Guidelines
* creation of TEI-aware tools and technologies that further dissemination, adoption, and engaged use of the TEI Guidelines
* expansive and inclusive TEI training and outreach opportunities
* informed development and cultivation of particular TEI practitioner communities

Having received previous Rahtz Prizes does not invalidate submissions, but will be a factor for consideration by the Awards Panel.

The Awards Panel is not required to make an award in every year.

----

* [[Rahtz Prize Awards Panel for 2017]]

==Terms==
The recipient(s) will receive a cash award of $1,000 USD, or a round number of about the same value in the currency in which the prize is to be awarded. The final selection is made by the Awards Panel and announced as part of the Business Meeting, which occurs as part of the annual TEI-C Conference and Members' Meeting. The disbursement of the cash award is arranged through the TEI-C Treasurer.

[[Category:Board]]

Rahtz Prize for TEI Ingenuity

2018-02-08T14:28:07Z

Mdalmau:

'''Consult the official version of the [http://www.tei-c.org/Activities/rahtz.xml Rahtz Prize Guidelines] (http://www.tei-c.org/Activities/rahtz.xml) for the most accurate information.'''

==About the Rahtz Prize==

The TEI Consortium has created the Rahtz Prize for TEI Ingenuity in memory of [https://en.wikipedia.org/wiki/Sebastian_Rahtz Sebastian Rahtz] (13 February 1955 – 15 March 2016). The award
is intended to honour Sebastian’s major technical and philosophical contributions to the TEI, and to encourage TEI innovation by the TEI community.

Sebastian was responsible for the design and implementation of a great deal of the TEI's technical infrastructure. Within the TEI community he was best known for the creation and maintenance of the XSLT Stylesheets that underlie much TEI conversion work, customization, and schema generation. As a member of both the TEI's Technical Council and its Board, he helped shape the direction of the Consortium.

The Rahtz Prize for TEI Ingenuity is awarded to an individual or team judged to have made a significant contribution to the [http://www.tei-c.org/About/mission.xml TEI-C's mission] in particular by
means of technical innovation. Many members of the TEI Community are engaged in exploring new ways of implementing and expanding the coverage of the TEI system. It is hoped that this Prize will not only recognize excellent work already completed, but also encourage new projects and fresh approaches.

==Important Info and Dates ==

While the Board of Directors may alter these details in any given year, the expected timeline for the award is as follows:

* 1 April: Nominations Due
* 1 June: Submissions Due
* Annual Business Meeting: Recipient Announced

----

* [[Rahtz Prize Timeline for 2017]]
* [[Rahtz Prize Timeline for 2018]]

==Nomination Process==

The TEI community will be encouraged to nominate prospective candidates for the Rahtz Prize by early Spring. The call for nominations will include a form that should be completed for each candidate, indicating basic information about the candidate and their project. Self-nominations will also be accepted. The TEI community can also contact members of the Awards Panel to facilitate nominations.

Nominations are due 1 April by midnight Hawaii/Aleutian Standard Time (HAST).

==Submission Rules and Guidelines==

Nominees for the Rahtz Prize will be contacted by members of the Awards Panel by 15 April and encouraged to submit an application for review. The applications are due by 1 June in order to be considered in time for granting awards at the upcoming TEI-C Conference and Members' Meeting.

Along with contact information, nominees will be asked to submit a 500-1,500 summary describing the project/initiative. This summary should reflect the [http://www.tei-c.org/About/mission.xml TEI-C's mission] and the criteria as outlined below.

===Eligibility===

Individuals or teams are eligible to apply. Membership to the TEI-Consortium is not a requirement.

==Review Process and Criteria==

Submissions will be reviewed by an Awards Panel comprising the Chair of the TEI-C Board of Directors, the Chair of the TEI-C Technical Council, and one invited, active member of the TEI Community. No member of the Awards Panel may serve more than four consecutive years. Membership of the Panel will be agreed upon jointly by the Board and the Council by 1 April.

Nominations should demonstrate that the person or team nominated has made an outstanding contribution to one or more of the following:

* innovative development of the TEI Guidelines
* creation of TEI-aware tools and technologies that further dissemination, adoption, and engaged use of the TEI Guidelines
* expansive and inclusive TEI training and outreach opportunities
* informed development and cultivation of particular TEI practitioner communities

Having received previous Rahtz Prizes does not invalidate submissions, but will be a factor for consideration by the Awards Panel.

The Awards Panel is not required to make an award in every year.

----

* [[Rahtz Prize Awards Panel for 2017]]

==Terms==
The recipient(s) will receive a cash award of $1,000 USD, or a round number of about the same value in the currency in which the prize is to be awarded. The final selection is made by the Awards Panel and announced as part of the Business Meeting, which occurs as part of the annual TEI-C Conference and Members' Meeting. The disbursement of the cash award is arranged through the TEI-C Treasurer.

[[Category:Board]]

TEI-C Free One Year Workshop Memberships

2018-01-24T16:44:48Z

Mdalmau:

==Overview==
The TEI-C provides a one-time, one-year free individual membership to TEI-C sanctioned workshops. (http://members.tei-c.org/Events)

* Workshop leaders must alert the TEI-C Membership Secretary (membership@tei-c.org) of their plans for a workshop 4-6 weeks before the date of the workshop.
* Once workshop has been accepted, and if appropriate, promoted through the TEI-C communication channels, workshop leaders can work with the TEI-C Membership Secretary (membership@tei-c.org) to secure an Oxygen XML Editor trial license for up to 2 months.
* Workshop leaders should submit to the TEI-C Membership Secretary (membership@tei-c.org) a [https://drive.google.com/file/d/1jKdzosseUrEjXCl8zMPP2g6zgwtxZcE-/view?usp=sharing completed template with workshop attendee information] no longer than 4 weeks since the date of the workshop
** Please make sure to rename the workshop template as instructed by the file naming scheme: yyyy-mm-dd_replacewithnameofworkshop_membership.xls where:
**** yyyy-mm-dd is the first day of your workshop (e.g., 2018-05-22)
**** replacewithnameofworkshop is some abbreviated form of workshop name (e.g., dhsi)
**** membership should remain in the filename

==Internal Documentation==

The workshop template spreadsheet and completed spreadsheet for accepted workshops can be found:

* https://drive.google.com/drive/folders/1Etmo__jyNYwlMd7o2tRCGeLItO0-irql?usp=sharing (password protected)

Screen shots with step by step instructions for adding one-time, one-year free individual memberships for workshop participants can also be found in the Google Drive.

[[Category:Board]]

TEI-C Free One Year Workshop Memberships

2018-01-24T16:34:44Z

Mdalmau:

==Overview==
The TEI-C provides a one-time, one-year free individual membership to TEI-C sanctioned workshops. (http://members.tei-c.org/Events)

* Workshop leaders must alert the TEI-C Membership Secretary (membership@tei-c.org) of their plans for a workshop 4-6 weeks before the date of the workshop.
* Once workshop has been accepted, and if appropriate, promoted through the TEI-C communication channels, workshop leaders can work with the TEI-C Membership Secretary (membership@tei-c.org) to secure an Oxygen XML Editor trial license for up to 2 months.
* Workshop leaders should submit to the TEI-C Membership Secretary (membership@tei-c.org) a completed template with workshop attendee information no longer than 4 weeks since the date of the workshop

==Internal Documentation==

The workshop template spreadsheet and completed spreadsheet for accepted workshops can be found:

* https://drive.google.com/drive/folders/1Etmo__jyNYwlMd7o2tRCGeLItO0-irql?usp=sharing (password protected)

Screen shots with step by step instructions for adding one-time, one-year free individual memberships for workshop participants can also be found in the Google Drive.

[[Category:Board]]

TEI-C Free One Year Workshop Memberships

2018-01-24T16:11:50Z

Mdalmau: Created page with " * https://drive.google.com/drive/folders/1Etmo__jyNYwlMd7o2tRCGeLItO0-irql?usp=sharing (password protected)"

* https://drive.google.com/drive/folders/1Etmo__jyNYwlMd7o2tRCGeLItO0-irql?usp=sharing (password protected)

Procedural Documentation for the TEI-C Board of Directors

2018-01-24T16:11:10Z

Mdalmau:

''Working version of the TEI Board Procedural Documentation''

----

==Agenda Setting and Minutes==

* [https://iu.box.com/s/50gggmgdwyktuyjzaoawgd43d57tsebo TEI Template for TEI-C Board Meeting Minutes]
* [https://iu.box.com/s/s569cbxmqv2f5dojbnnmobmt7k4vv86c TEI-C Board Meeting Minutes for June 2015, An Example]

==Elections==

* [[TEI-C and TAPAS Election Process]]

==Conference Protocols for the Annual Conference and Members' Meeting==
* [[Call for Hosts Application and Guidelines]]
* [[Conference Protocols for the TEI-C Conference and Members' Meeting]]

==Communications Policies and Procedures==
* [[TEI-C Board Email Communications]]
* [[TEI-C Social Media Policies]] (Twitter, Facebook, etc.)

==Membership==

* [[TEI-C Membership Drive]]
* [[TEI-C Membership Benefits]]
* [[TEI-C Free One Year Workshop Memberships]]

==Roles and Positions Managed by the TEI-C Board of Directors ==

* [[Social Media Coordinator]]
* [[TEI-C Webmaster]]
* [[TEI-C Assistant Webmaster]]
* [[Treasurer]]

==Travel Reimbursement Procedures==

* [[Travel Reimbursement Procedures for Council and Board Members]]

==TEI-C Workshops==

* [[TEI Workshops Supported by the TEI-C]]

[[Category:Board]]

TEI-C Board of Directors

2018-01-10T16:49:40Z

Mdalmau:

TEI-C Board of Directors

2018-01-10T16:48:25Z

Mdalmau:

The TEI Consortium is led by a Board of Directors, which provides strategic direction and fiscal oversight, organizes the TEI's main activities, and coordinates fundraising, marketing and member recruiting. The Board is composed of both elected and non-elected representatives, including five voting members and appointed positions (Chair of TEI-C Technical Council, Treasurer, and TEI-C Webmaster). The Board meets once a year in person, immediately following the Annual Meeting, and holds telephone conferences on a regular basis.

Official [http://www.tei-c.org/Board/ agenda and minutes from the Board are posted to the TEI-C web site]. The Board will use this wiki to in support of collaborative or in-progress work and uses the [[:Category: Board|category Board]] reserved for use by the TEI-C Board of Directors for collocation of Board-related wiki documentation.

== Meetings ==

* Zoom Meeting Link: https://IU.zoom.us/j/896843817
** [https://zoom.us/download Download Zoom]
** [https://zoom.us/test Test Zoom]

The TEI-C Board will meet the second Thursday of every month during 2017 (unless otherwise noted):

* JSP: 9-10 pm
* CET: 1-2 pm
* GMT: 12-1 pm
* EST: 7-8 am

[[TEI-C Board Decision Tracking]]: A place to track decisions made by the Board over email. Some or all of these may be acknowledged in subsequent meeting minutes.

[[TEI-C Meetings Archive]]

{| border="1"
! Meeting date and place
! Agenda
! Minutes
|-
|2018-01-11 Zoom*
|[[Board Agenda 2018-01]]
|[https:// Google Docs Minutes] (password protected) 
|-
|2017-02-DAY 
|
|-
|2017-03-DAY Zoom*
|[[Board Agenda 2017-03]]
|[https:// Google Docs Minutes] (password protected)
|-
|2017-04-13 Google Hangout*
|Board members to send email updates: 
** 2017 MM Conference Update (Kathryn)
** 2018/2019 Call for Host Update (Michelle)
** Rahtz Prize Update (Michelle & Hugh)
** Membership Update (Laurent)
** Code of Conduct Update (Pip)
|CANCELED.
|-
|2017-05-11 Google Hangout*
|[[Board Agenda 2017-05]]
|[https://docs.google.com/document/d/1J9JMX79-OaaVUSOA6fl1ih0miV92-9KYrFhuV5jc4iQ/edit?usp=sharing Google Docs Minutes] (password protected) 
[http://www.tei-c.org/Board/bm70bis.xml Approved Minutes]
|-
|2017-06-08 
|CANCELED. 
|
|-
|2017-07-13 Zoom*
|[[Board Agenda 2017-07]]
|[https://docs.google.com/document/d/1Nq-c9lSE4XZiPJF7pqYx0dzLHdnMC4b_-YjzyU89I_4/edit?usp=sharing Google Docs Minutes] (password protected) 
[http://www.tei-c.org/Board/bm71.xml Approved Minutes]
|-
|2017-08-17 Zoom*
|[[Board Agenda 2017-08]]
|[https://docs.google.com/document/d/1ps86_3pNSLH15LupUYAqPch7HUYAwlQbbj4WGQMw7L4/edit?usp=sharing Google Docs Minutes] (password protected) 
Approved Minutes Forthcoming
|-
|2017-09-14 Zoom*
|[[Board Agenda 2017-09]]
| [https://docs.google.com/document/d/1M1K7HZiz_ExnhcoPAaM3pw7fw3oPN8UM31SfZ4YClx0/edit Google Docs Minutes] (password protected) 
Approved Minutes Forthcoming
|-
|2017-10-19 Zoom*
|[[Board Agenda 2017-10]]
|[https://docs.google.com/document/d/1XpkZz5rXfq3QG7XOFRuGz_OEaMNbMfgXfjmoFITrr6o/edit?usp=sharing Google Docs Minutes] (password protected) 
Approved Minutes Forthcoming
|-
|2017-11-15 
|[[Board Agenda 2017-11]]
|3:00 to 5:00 pm (Board Meeting)
[https://docs.google.com/document/d/1behCQVr5gK9MAQt3f0JwhjI_8D8a8cKKn_QztWr5-XA/edit?usp=sharing Google Docs Minutes] (password protected) 
Approved Minutes Forthcoming
|-
|2017-12-14 Zoom*
||[[Board Agenda 2017-12]]
|[https://docs.google.com/document/d/1ec_jG_82nfDVSQp7xQoKemIvjZdG9pfNWBSnZV2OrKs/edit?usp=sharing Google Docs Minutes] (password protected) 
Approved Minutes Forthcoming
|-
|}

== Documentation ==

* [[Codes of Conduct]]
* [[TEI-C Board Action Items for 2016]]
* [[TEI-C Board Action Items for 2017]]
* [[Procedural Documentation for the TEI-C Board of Directors]]
* [[Website Redesign for tei-c.org]]
* [[Bylaws Amendments for 2016]]
* [[Quote for Outsourcing TEI-C Administrative Duties]]
* [[Conference and Members' Meeting]]
* [[Awards and Prizes]]
* [[TEI-C Studies]]

== Communication ==

*[http://lists.lists.tei-c.org/mailman/listinfo/tei-board http://lists.lists.tei-c.org/mailman/listinfo/tei-board]
*[http://lists.lists.tei-c.org/mailman/listinfo/tei-board-council http://lists.lists.tei-c.org/mailman/listinfo/tei-board-council]
** If you forget your password for these lists, visit the linked pages above and fill in your email address in the very last box on the page ("Unsubscribe or edit options"). The system will send you a password reminder.

[[Category:Board]]

2017 Meetings Archive

2018-01-10T16:45:00Z

Mdalmau:

== Meetings ==

* Zoom Meeting Link: https://IU.zoom.us/j/896843817
** [https://zoom.us/download Download Zoom]
** [https://zoom.us/test Test Zoom]

The TEI-C Board will meet the second Thursday of every month during 2017 (unless otherwise noted):

* JSP: 9-10 pm
* CET: 1-2 pm
* GMT: 12-1 pm
* EST: 7-8 am

[[TEI-C Meetings Archive]]

{| border="1"
! Meeting date and place
! Agenda
! Minutes
|-
|2017-01-12 Google Hangout*
|[[Board Agenda 2017-01]]
|[https://docs.google.com/document/d/1tpLi6Q5vpCRr3rMaRFGFX7lPreP03EwQiPxWALIlJjA/edit?usp=sharing Google Docs Minutes] (password protected) 
[http://www.tei-c.org/Board/bm69.xml Approved Minutes]
|-
|2017-02-09 Google Hangout*
|Board members to send email updates: 
* Finalize host documentation (Michelle, review by Board)
* Finalize Rahtz Prize submission process (need someone to take the lead for this, lots of work already been done)
* One more review of the Bylaws (need someone to take the lead for this, lots of work already been done)
| CANCELED.
|-
|2017-03-09 Google Hangout*
|[[Board Agenda 2017-03]]
|[https://docs.google.com/document/d/1ODa7b1VDQrXoufxtdlWDWIZKGJuend5IDIPaD1JtsxI/edit?usp=sharing Google Docs Minutes] (password protected) 
[http://www.tei-c.org/Board/bm70.xml Approved Minutes]
|-
|2017-04-13 Google Hangout*
|Board members to send email updates: 
** 2017 MM Conference Update (Kathryn)
** 2018/2019 Call for Host Update (Michelle)
** Rahtz Prize Update (Michelle & Hugh)
** Membership Update (Laurent)
** Code of Conduct Update (Pip)
|CANCELED.
|-
|2017-05-11 Google Hangout*
|[[Board Agenda 2017-05]]
|[https://docs.google.com/document/d/1J9JMX79-OaaVUSOA6fl1ih0miV92-9KYrFhuV5jc4iQ/edit?usp=sharing Google Docs Minutes] (password protected) 
[http://www.tei-c.org/Board/bm70bis.xml Approved Minutes]
|-
|2017-06-08 
|CANCELED. 
|
|-
|2017-07-13 Zoom*
|[[Board Agenda 2017-07]]
|[https://docs.google.com/document/d/1Nq-c9lSE4XZiPJF7pqYx0dzLHdnMC4b_-YjzyU89I_4/edit?usp=sharing Google Docs Minutes] (password protected) 
[http://www.tei-c.org/Board/bm71.xml Approved Minutes]
|-
|2017-08-17 Zoom*
|[[Board Agenda 2017-08]]
|[https://docs.google.com/document/d/1ps86_3pNSLH15LupUYAqPch7HUYAwlQbbj4WGQMw7L4/edit?usp=sharing Google Docs Minutes] (password protected) 
Approved Minutes Forthcoming
|-
|2017-09-14 Zoom*
|[[Board Agenda 2017-09]]
| [https://docs.google.com/document/d/1M1K7HZiz_ExnhcoPAaM3pw7fw3oPN8UM31SfZ4YClx0/edit Google Docs Minutes] (password protected) 
Approved Minutes Forthcoming
|-
|2017-10-19 Zoom*
|[[Board Agenda 2017-10]]
|[https://docs.google.com/document/d/1XpkZz5rXfq3QG7XOFRuGz_OEaMNbMfgXfjmoFITrr6o/edit?usp=sharing Google Docs Minutes] (password protected) 
Approved Minutes Forthcoming
|-
|2017-11-15 
|[[Board Agenda 2017-11]]
|3:00 to 5:00 pm (Board Meeting)
[https://docs.google.com/document/d/1behCQVr5gK9MAQt3f0JwhjI_8D8a8cKKn_QztWr5-XA/edit?usp=sharing Google Docs Minutes] (password protected) 
Approved Minutes Forthcoming
|-
|2017-12-14 Zoom*
||[[Board Agenda 2017-12]]
|[https://docs.google.com/document/d/1ec_jG_82nfDVSQp7xQoKemIvjZdG9pfNWBSnZV2OrKs/edit?usp=sharing Google Docs Minutes] (password protected) 
Approved Minutes Forthcoming
|-
|}

[[Category:Board]]

2017 Meetings Archive

2018-01-10T16:42:40Z

Mdalmau: Created page with " Category:Board"

[[Category:Board]]

TEI-C Meetings Archive

2018-01-10T16:42:27Z

Mdalmau:

* [[2016 Meetings Archive]]
* [[2017 Meetings Archive]]

[[Category:Board]]

2016 Meetings Archive

2018-01-10T16:36:57Z

Mdalmau:

== Meetings ==

* Google Hangout: https://hangouts.google.com/call/znqplz7dcnawnf4rle25boazpie

The TEI-C Board will meet the second Tuesday of every month during 2016 (unless otherwise noted):
* CST: 10 am to 11 am
* EST: 11 am to 12 pm
* GMT: 4 pm to 5 pm
* CET: 5 pm to 6 pm
* JSP: 12 am to 1 am

{| border="1"
! Meeting date and place
! Agenda
! Minutes
|-
|2016-01-12 Teleconference*
|[[Board Agenda 2016-01]]
| Pip took Minutes; Kathryn will serve as Reviewer
|-
|2016-02-09 
|[[Board Agenda 2016-02]]
| Kathryn will take minutes; need a reviewer
|-
|2016-03-08 
|[[Board Agenda 2016-03]]
| Kathryn will take minutes; review can be crowdsourced, see link to Google Doc from Kathryn
|-
|2016-04-12 
|[[Board Agenda 2016-04]]
| Kathryn will take minutes; review can be crowdsourced, see link to Google Doc from Kathryn
|-
|2016-05-10 
|CANCELED
|Send updates over email
|-
|2016-06-07 
|[[Board Agenda 2016-06]]
|
|-
|2016-07-21 
|[[Board Agenda 2016-07]]
|
|-
|2016-08-16 
|[[Board Agenda 2016-08]]
|
|-
|2016-09-27 In-Person (Vienna)
|[[Board Agenda 2016-09]]
|
Board-only, 10 am to 12:00 pm <br.>
Joint Lunch, Board and Council, 12:15-12:45 pm 
Joint Meeting, Board and Council, 1:00-2:00 pm
|-
|2016-10-25 
|[[Board Agenda 2016-10]]
|
|-
|2016-11-29 
|[[Board Agenda 2016-11]]
|
|-
|2016-12-13 
|CANCELED
|Send updates over email
|-
|}

[[Category:Board]]

TEI-C Board of Directors

2018-01-04T17:56:31Z

Mdalmau:

The TEI Consortium is led by a Board of Directors, which provides strategic direction and fiscal oversight, organizes the TEI's main activities, and coordinates fundraising, marketing and member recruiting. The Board is composed of both elected and non-elected representatives, including five voting members and appointed positions (Chair of TEI-C Technical Council, Treasurer, and TEI-C Webmaster). The Board meets once a year in person, immediately following the Annual Meeting, and holds telephone conferences on a regular basis.

Official [http://www.tei-c.org/Board/ agenda and minutes from the Board are posted to the TEI-C web site]. The Board will use this wiki to in support of collaborative or in-progress work and uses the [[:Category: Board|category Board]] reserved for use by the TEI-C Board of Directors for collocation of Board-related wiki documentation.

== Meetings ==

* Zoom Meeting Link: https://IU.zoom.us/j/896843817
** [https://zoom.us/download Download Zoom]
** [https://zoom.us/test Test Zoom]

The TEI-C Board will meet the second Thursday of every month during 2017 (unless otherwise noted):

* JSP: 9-10 pm
* CET: 1-2 pm
* GMT: 12-1 pm
* EST: 7-8 am

[[TEI-C Board Decision Tracking]]: A place to track decisions made by the Board over email. Some or all of these may be acknowledged in subsequent meeting minutes.

[[TEI-C Meetings Archive]]

{| border="1"
! Meeting date and place
! Agenda
! Minutes
|-
|2017-01-12 Google Hangout*
|[[Board Agenda 2017-01]]
|[https://docs.google.com/document/d/1tpLi6Q5vpCRr3rMaRFGFX7lPreP03EwQiPxWALIlJjA/edit?usp=sharing Google Docs Minutes] (password protected) 
[http://www.tei-c.org/Board/bm69.xml Approved Minutes]
|-
|2017-02-09 Google Hangout*
|Board members to send email updates: 
* Finalize host documentation (Michelle, review by Board)
* Finalize Rahtz Prize submission process (need someone to take the lead for this, lots of work already been done)
* One more review of the Bylaws (need someone to take the lead for this, lots of work already been done)
| CANCELED.
|-
|2017-03-09 Google Hangout*
|[[Board Agenda 2017-03]]
|[https://docs.google.com/document/d/1ODa7b1VDQrXoufxtdlWDWIZKGJuend5IDIPaD1JtsxI/edit?usp=sharing Google Docs Minutes] (password protected) 
[http://www.tei-c.org/Board/bm70.xml Approved Minutes]
|-
|2017-04-13 Google Hangout*
|Board members to send email updates: 
** 2017 MM Conference Update (Kathryn)
** 2018/2019 Call for Host Update (Michelle)
** Rahtz Prize Update (Michelle & Hugh)
** Membership Update (Laurent)
** Code of Conduct Update (Pip)
|CANCELED.
|-
|2017-05-11 Google Hangout*
|[[Board Agenda 2017-05]]
|[https://docs.google.com/document/d/1J9JMX79-OaaVUSOA6fl1ih0miV92-9KYrFhuV5jc4iQ/edit?usp=sharing Google Docs Minutes] (password protected) 
[http://www.tei-c.org/Board/bm70bis.xml Approved Minutes]
|-
|2017-06-08 
|CANCELED. 
|
|-
|2017-07-13 Zoom*
|[[Board Agenda 2017-07]]
|[https://docs.google.com/document/d/1Nq-c9lSE4XZiPJF7pqYx0dzLHdnMC4b_-YjzyU89I_4/edit?usp=sharing Google Docs Minutes] (password protected) 
[http://www.tei-c.org/Board/bm71.xml Approved Minutes]
|-
|2017-08-17 Zoom*
|[[Board Agenda 2017-08]]
|[https://docs.google.com/document/d/1ps86_3pNSLH15LupUYAqPch7HUYAwlQbbj4WGQMw7L4/edit?usp=sharing Google Docs Minutes] (password protected) 
Approved Minutes Forthcoming
|-
|2017-09-14 Zoom*
|[[Board Agenda 2017-09]]
| [https://docs.google.com/document/d/1M1K7HZiz_ExnhcoPAaM3pw7fw3oPN8UM31SfZ4YClx0/edit Google Docs Minutes] (password protected) 
Approved Minutes Forthcoming
|-
|2017-10-19 Zoom*
|[[Board Agenda 2017-10]]
|[https://docs.google.com/document/d/1XpkZz5rXfq3QG7XOFRuGz_OEaMNbMfgXfjmoFITrr6o/edit?usp=sharing Google Docs Minutes] (password protected) 
Approved Minutes Forthcoming
|-
|2017-11-15 
|[[Board Agenda 2017-11]]
|3:00 to 5:00 pm (Board Meeting)
[https://docs.google.com/document/d/1behCQVr5gK9MAQt3f0JwhjI_8D8a8cKKn_QztWr5-XA/edit?usp=sharing Google Docs Minutes] (password protected) 
Approved Minutes Forthcoming
|-
|2017-12-14 Zoom*
||[[Board Agenda 2017-12]]
|[https://docs.google.com/document/d/1ec_jG_82nfDVSQp7xQoKemIvjZdG9pfNWBSnZV2OrKs/edit?usp=sharing Google Docs Minutes] (password protected) 
Approved Minutes Forthcoming
|-
|}

== Documentation ==

* [[Codes of Conduct]]
* [[TEI-C Board Action Items for 2016]]
* [[TEI-C Board Action Items for 2017]]
* [[Procedural Documentation for the TEI-C Board of Directors]]
* [[Website Redesign for tei-c.org]]
* [[Bylaws Amendments for 2016]]
* [[Quote for Outsourcing TEI-C Administrative Duties]]
* [[Conference and Members' Meeting]]
* [[Awards and Prizes]]
* [[TEI-C Studies]]

== Communication ==

*[http://lists.lists.tei-c.org/mailman/listinfo/tei-board http://lists.lists.tei-c.org/mailman/listinfo/tei-board]
*[http://lists.lists.tei-c.org/mailman/listinfo/tei-board-council http://lists.lists.tei-c.org/mailman/listinfo/tei-board-council]
** If you forget your password for these lists, visit the linked pages above and fill in your email address in the very last box on the page ("Unsubscribe or edit options"). The system will send you a password reminder.

[[Category:Board]]

TEI-C Board of Directors

2018-01-04T17:51:58Z

Mdalmau:

The TEI Consortium is led by a Board of Directors, which provides strategic direction and fiscal oversight, organizes the TEI's main activities, and coordinates fundraising, marketing and member recruiting. The Board is composed of both elected and non-elected representatives, including five voting members and appointed positions (Chair of TEI-C Technical Council, Treasurer, and TEI-C Webmaster). The Board meets once a year in person, immediately following the Annual Meeting, and holds telephone conferences on a regular basis.

Official [http://www.tei-c.org/Board/ agenda and minutes from the Board are posted to the TEI-C web site]. The Board will use this wiki to in support of collaborative or in-progress work and uses the [[:Category: Board|category Board]] reserved for use by the TEI-C Board of Directors for collocation of Board-related wiki documentation.

== Meetings ==

* Zoom Meeting Link: https://IU.zoom.us/j/896843817
** [https://zoom.us/download Download Zoom]
** [https://zoom.us/test Test Zoom]

The TEI-C Board will meet the second Thursday of every month during 2017 (unless otherwise noted):

* JSP: 9-10 pm
* CET: 1-2 pm
* GMT: 12-1 pm
* EST: 7-8 am

[[TEI-C Board Decision Tracking]]: A place to track decisions made by the Board over email. Some or all of these may be acknowledged in subsequent meeting minutes.

[[TEI-C Meetings Archive]]

{| border="1"
! Meeting date and place
! Agenda
! Minutes
|-
|2017-01-12 Google Hangout*
|[[Board Agenda 2017-01]]
|[https://docs.google.com/document/d/1tpLi6Q5vpCRr3rMaRFGFX7lPreP03EwQiPxWALIlJjA/edit?usp=sharing Google Docs Minutes] (password protected)
|-
|2017-02-09 Google Hangout*
|Board members to send email updates: 
* Finalize host documentation (Michelle, review by Board)
* Finalize Rahtz Prize submission process (need someone to take the lead for this, lots of work already been done)
* One more review of the Bylaws (need someone to take the lead for this, lots of work already been done)
| CANCELED.
|-
|2017-03-09 Google Hangout*
|[[Board Agenda 2017-03]]
|[https://docs.google.com/document/d/1ODa7b1VDQrXoufxtdlWDWIZKGJuend5IDIPaD1JtsxI/edit?usp=sharing Google Docs Minutes] (password protected)
|-
|2017-04-13 Google Hangout*
|Board members to send email updates: 
** 2017 MM Conference Update (Kathryn)
** 2018/2019 Call for Host Update (Michelle)
** Rahtz Prize Update (Michelle & Hugh)
** Membership Update (Laurent)
** Code of Conduct Update (Pip)
|CANCELED.
|-
|2017-05-11 Google Hangout*
|[[Board Agenda 2017-05]]
|[https://docs.google.com/document/d/1J9JMX79-OaaVUSOA6fl1ih0miV92-9KYrFhuV5jc4iQ/edit?usp=sharing Google Docs Minutes] (password protected)
|-
|2017-06-08 
|CANCELED. 
|
|-
|2017-07-13 Zoom*
|[[Board Agenda 2017-07]]
|[https://docs.google.com/document/d/1Nq-c9lSE4XZiPJF7pqYx0dzLHdnMC4b_-YjzyU89I_4/edit?usp=sharing Google Docs Minutes] (password protected)
|-
|2017-08-17 Zoom*
|[[Board Agenda 2017-08]]
|[https://docs.google.com/document/d/1ps86_3pNSLH15LupUYAqPch7HUYAwlQbbj4WGQMw7L4/edit?usp=sharing Google Docs Minutes] (password protected)
|-
|2017-09-14 Zoom*
|[[Board Agenda 2017-09]]
| [https://docs.google.com/document/d/1M1K7HZiz_ExnhcoPAaM3pw7fw3oPN8UM31SfZ4YClx0/edit Google Docs Minutes] (password protected)
|-
|2017-10-19 Zoom*
|[[Board Agenda 2017-10]]
|[https://docs.google.com/document/d/1XpkZz5rXfq3QG7XOFRuGz_OEaMNbMfgXfjmoFITrr6o/edit?usp=sharing Google Docs Minutes] (password protected)
|-
|2017-11-15 
|[[Board Agenda 2017-11]]
|3:00 to 5:00 pm (Board Meeting)
[https://docs.google.com/document/d/1behCQVr5gK9MAQt3f0JwhjI_8D8a8cKKn_QztWr5-XA/edit?usp=sharing Google Docs Minutes] (password protected)
|-
|2017-12-14 Zoom*
||[[Board Agenda 2017-12]]
|[https://docs.google.com/document/d/1ec_jG_82nfDVSQp7xQoKemIvjZdG9pfNWBSnZV2OrKs/edit?usp=sharing Google Docs Minutes] (password protected)
|-
|}

== Documentation ==

* [[Codes of Conduct]]
* [[TEI-C Board Action Items for 2016]]
* [[TEI-C Board Action Items for 2017]]
* [[Procedural Documentation for the TEI-C Board of Directors]]
* [[Website Redesign for tei-c.org]]
* [[Bylaws Amendments for 2016]]
* [[Quote for Outsourcing TEI-C Administrative Duties]]
* [[Conference and Members' Meeting]]
* [[Awards and Prizes]]
* [[TEI-C Studies]]

== Communication ==

*[http://lists.lists.tei-c.org/mailman/listinfo/tei-board http://lists.lists.tei-c.org/mailman/listinfo/tei-board]
*[http://lists.lists.tei-c.org/mailman/listinfo/tei-board-council http://lists.lists.tei-c.org/mailman/listinfo/tei-board-council]
** If you forget your password for these lists, visit the linked pages above and fill in your email address in the very last box on the page ("Unsubscribe or edit options"). The system will send you a password reminder.

[[Category:Board]]