Outsourcing TEI-C Administrative Duties - Revision history

Kshawkin: moved Quote for Outsourcing TEI-C Administrative Duties to Outsourcing TEI-C Administrative Duties: This isn't a quotation itself but rather the basis of a call for quotes.

2016-11-29T16:40:56Z

moved Quote for Outsourcing TEI-C Administrative Duties to Outsourcing TEI-C Administrative Duties: This isn't a quotation itself but rather the basis of a call for quotes.

← Older revision	Revision as of 16:40, 29 November 2016
(No difference)

Kshawkin: /* Overview */ copyeditin

2016-11-29T16:39:13Z

Overview: copyeditin

← Older revision		Revision as of 16:39, 29 November 2016
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	==Overview==		==Overview==
	In 2015, the TEI-C Board of Directors considered ~~a quote~~ for outsourcing TEI-C administrative duties (aka "back office work") to a management company that specializes in supporting non-profits. At the time, the Board considered amending the Bylaws, especially offices held by Board members, in the hope that we could better manage the work in-house. In 2016, the Board revisited this discussion several times and decided it was once again worth exploring outsourcing options, even if only on a trial basis (2-3 years). While we have not given up on [[Bylaws_Amendments_for_2016\|amending the Bylaws]] to make the Board more efficient, we will revisit possible amendments based on a new round of quotes from management companies.		In 2015, the TEI-C Board of Directors considered soliciting quotes for outsourcing TEI-C administrative duties (aka "back office work") to a management company that specializes in supporting non-profits. At the time, the Board considered amending the Bylaws, especially offices held by Board members, in the hope that we could better manage the work in-house. In 2016, the Board revisited this discussion several times and decided it was once again worth exploring outsourcing options, even if only on a trial basis (2-3 years). While we have not given up on [[Bylaws_Amendments_for_2016\|amending the Bylaws]] to make the Board more efficient, we will revisit possible amendments based on a new round of quotes from management companies.

	==Administrative Tasks==		==Administrative Tasks==

Mdalmau at 19:02, 19 October 2016

2016-10-19T19:02:58Z

← Older revision		Revision as of 19:02, 19 October 2016
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	** Administering email lists on Mailman		** Administering email lists on Mailman
	** Monitoring messages to web@tei-c and info@tei-c for non-spam, replying or forwarding to others as appropriate		** Monitoring messages to web@tei-c and info@tei-c for non-spam, replying or forwarding to others as appropriate
	* Support for TEI Conference: "Currently managed by TEI Treasurer"		* Support for TEI Conference: ''Currently managed by TEI Treasurer''
	** Manage funds between TEI-C and local hosts		** Manage funds between TEI-C and local hosts
	** Manage conference registration (?)		** Manage conference registration (?)

Mdalmau at 19:02, 19 October 2016

2016-10-19T19:02:38Z

← Older revision		Revision as of 19:02, 19 October 2016
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	** Initiate voting		** Initiate voting
	** Close voting		** Close voting
	* Administer the TEI-C Web site:		* Administer the TEI-C Web site: ''Current managed by TEI-C Website Administrator and Assistant Admin''
	** Updating/adding new content (expected to be easier to handle after migration to WordPress)		** Updating/adding new content (expected to be easier to handle after migration to WordPress)
	** liaising with system administrator on software updates (to WordPress, MediaWiki, etc.)		** liaising with system administrator on software updates (to WordPress, MediaWiki, etc.)
	** Administering email lists on Mailman		** Administering email lists on Mailman
	** Monitoring messages to web@tei-c and info@tei-c for non-spam, replying or forwarding to others as appropriate		** Monitoring messages to web@tei-c and info@tei-c for non-spam, replying or forwarding to others as appropriate
	** <del>Disaster recovery</del> (actually, I think this is for the system administrator)		* Support for TEI Conference: "Currently managed by TEI Treasurer"
	* Support for TEI Conference
	** Manage funds between TEI-C and local hosts		** Manage funds between TEI-C and local hosts
	** Manage conference registration (?)		** Manage conference registration (?)

Kshawkin: /* Administrative Tasks */ strikethrough on "disaster recovery"

2016-08-03T18:31:18Z

Administrative Tasks: strikethrough on "disaster recovery"

← Older revision		Revision as of 18:31, 3 August 2016
Line 28:		Line 28:
	** Administering email lists on Mailman		** Administering email lists on Mailman
	** Monitoring messages to web@tei-c and info@tei-c for non-spam, replying or forwarding to others as appropriate		** Monitoring messages to web@tei-c and info@tei-c for non-spam, replying or forwarding to others as appropriate
	** Disaster recovery (actually, I think this is for the system administrator)		** <del>Disaster recovery</del> (actually, I think this is for the system administrator)
	* Support for TEI Conference		* Support for TEI Conference
	** Manage funds between TEI-C and local hosts		** Manage funds between TEI-C and local hosts

Kshawkin: /* Administrative Tasks */

2016-07-21T16:51:16Z

Administrative Tasks

← Older revision		Revision as of 16:51, 21 July 2016
Line 23:		Line 23:
	** Initiate voting		** Initiate voting
	** Close voting		** Close voting
	* Administer the TEI-C Web site: The system administrator currently handles some things, but less technical tasks and content updates for www.tei-c.org and some other domains under tei-c.org are handled by the webmasters. With the impending web site migration to WordPress, content updates could be more distributed and should be easier to handle. Depending on which parts of web site work we'd keep in-house, we may only need one "web master" position instead of two like we currently have. Or maybe none if we decide to outsource all web site-related activities.		* Administer the TEI-C Web site:
	** Updating/adding new content		** Updating/adding new content (expected to be easier to handle after migration to WordPress)
	** liaising with system ~~administrators~~ on software updates		** liaising with system administrator on software updates (to WordPress, MediaWiki, etc.)
	** Administering email lists		** Administering email lists on Mailman
	** Disaster recovery		** Monitoring messages to web@tei-c and info@tei-c for non-spam, replying or forwarding to others as appropriate
			** Disaster recovery (actually, I think this is for the system administrator)
	* Support for TEI Conference		* Support for TEI Conference
	** Manage funds between TEI-C and local hosts		** Manage funds between TEI-C and local hosts

Kshawkin: /* Administrative Tasks */

2016-07-21T16:05:34Z

Administrative Tasks

← Older revision		Revision as of 16:05, 21 July 2016
Line 27:		Line 27:
	** liaising with system administrators on software updates		** liaising with system administrators on software updates
	** Administering email lists		** Administering email lists
	** ~~Recovery <-- what does this mean?~~		** Disaster recovery
	* Support for TEI Conference		* Support for TEI Conference
	** Manage funds between TEI-C and local hosts		** Manage funds between TEI-C and local hosts

Kshawkin: /* Administrative Tasks */ clarified website administration

2016-07-19T14:56:46Z

Administrative Tasks: clarified website administration

← Older revision		Revision as of 14:56, 19 July 2016
Line 23:		Line 23:
	** Initiate voting		** Initiate voting
	** Close voting		** Close voting
	* Administer the TEI-C Web site ~~(with the exception of the Guidelines~~, the ~~Vault, what else?): ''~~With the impending web site migration to WordPress, ~~day-to-day management of the site~~ could be more distributed and should be easier to handle. Depending on which parts of web site work we'd keep in-house, we may only need one "web master" position instead of two like we currently have. Or maybe none if we decide to outsource all web site-related activities.''		* Administer the TEI-C Web site: The system administrator currently handles some things, but less technical tasks and content updates for www.tei-c.org and some other domains under tei-c.org are handled by the webmasters. With the impending web site migration to WordPress, content updates could be more distributed and should be easier to handle. Depending on which parts of web site work we'd keep in-house, we may only need one "web master" position instead of two like we currently have. Or maybe none if we decide to outsource all web site-related activities.
	** Updating/adding new content		** Updating/adding new content
			** liaising with system administrators on software updates
	** Administering email lists		** Administering email lists
	** Recovery		** Recovery <-- what does this mean?
	* Support for TEI Conference		* Support for TEI Conference
	** Manage funds between TEI-C and local hosts		** Manage funds between TEI-C and local hosts

Kshawkin: /* Overview */ copyediting

2016-07-19T14:53:07Z

Overview: copyediting

← Older revision		Revision as of 14:53, 19 July 2016
Line 1:		Line 1:
	==Overview==		==Overview==
	In 2015, the TEI-C Board of Directors considered a quote for outsourcing TEI-C administrative duties (aka "back office work") to a management company that specializes in supporting non-profits. At the time, the Board considered amending the Bylaws, especially offices held by Board members in ~~hopes~~ that we could better manage the work in-house. In 2016, the Board revisited this discussion several times and decided it was once again worth exploring outsourcing options, even if only on a trial basis (2-3 years). While we have not given up on [[Bylaws_Amendments_for_2016\|amending the Bylaws]] to make the Board more efficient, we will revisit possible amendments based on a new round of quotes from management companies.		In 2015, the TEI-C Board of Directors considered a quote for outsourcing TEI-C administrative duties (aka "back office work") to a management company that specializes in supporting non-profits. At the time, the Board considered amending the Bylaws, especially offices held by Board members, in the hope that we could better manage the work in-house. In 2016, the Board revisited this discussion several times and decided it was once again worth exploring outsourcing options, even if only on a trial basis (2-3 years). While we have not given up on [[Bylaws_Amendments_for_2016\|amending the Bylaws]] to make the Board more efficient, we will revisit possible amendments based on a new round of quotes from management companies.

	==Administrative Tasks==		==Administrative Tasks==

Mdalmau at 02:53, 19 July 2016

2016-07-19T02:53:52Z

← Older revision		Revision as of 02:53, 19 July 2016
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	** Reporting		** Reporting
	** Investing		** Investing
	* Manage Membership: "Currently managed by TEI Treasurer."		* Manage Membership: ''Currently managed by TEI Treasurer.''
	** Create member invoices for both new members and renewals		** Create member invoices for both new members and renewals
	** Manage receipt and processing of member payments via check deposit, wire transfer or credit card		** Manage receipt and processing of member payments via check deposit, wire transfer or credit card