Suggestions for bylaws and procedures - Revision history

Kshawkin: /* Bylaws */ ambiguous antecedent in sentence about how to handle deadlocked election

2015-12-12T15:12:48Z

‎Bylaws: ambiguous antecedent in sentence about how to handle deadlocked election

Kshawkin: removing from Category:Board (which no other page was in) to Category:Suggestions which will lead the page to be linked from the wiki homepage

2015-01-07T19:06:29Z

removing from Category:Board (which no other page was in) to Category:Suggestions which will lead the page to be linked from the wiki homepage

Kshawkin: /* Bylaws */ need to clarify how voting works

2015-01-07T18:56:39Z

‎Bylaws: need to clarify how voting works

Kshawkin: /* Board procedures document */ linking to other similar documents

2014-10-23T18:43:58Z

‎Board procedures document: linking to other similar documents

Kshawkin: /* Bylaws */ removing all of this stuff since the Bylaws have since been rewritten

2014-02-26T01:34:23Z

‎Bylaws: removing all of this stuff since the Bylaws have since been rewritten

Kshawkin: /* Bylaws */ responses from Kevin

2013-06-26T02:13:39Z

‎Bylaws: responses from Kevin

Kshawkin: /* Bylaws */ cleaned up wiki markup

2013-06-26T01:43:17Z

‎Bylaws: cleaned up wiki markup

Lou: /* Article VI */

2013-06-25T15:30:23Z

‎Article VI

Lou: /* Article IV */

2013-06-25T15:29:50Z

‎Article IV

Lou: /* Throughout */

2013-06-25T15:23:47Z

‎Throughout

@@ Line 3: / Line 3: @@
 == Bylaws ==
-As the Bylaws explain in the sections for the Board and Council, “each elected [vacant] position shall be voted on as a separate matter with each Member entitled to vote receiving one vote for each such position”. This has long been interpreted to mean that each Member has equal voting rights rather than to specify a voting system in which the Member can only select one candidate rather than rank them.  However, it's ambiguous and could be interpreted to mean that the ballot must allow the choice of only one candidate, thereby prohibiting ranked voting.  This should be clarified.
+* As the Bylaws explain in the sections for the Board and Council, “each elected [vacant] position shall be voted on as a separate matter with each Member entitled to vote receiving one vote for each such position”. This has long been interpreted to mean that each Member has equal voting rights rather than to specify a voting system in which the Member can only select one candidate rather than rank them.  However, it's ambiguous and could be interpreted to mean that the ballot must allow the choice of only one candidate, thereby prohibiting ranked voting.  This should be clarified.
 == Board procedures document ==

← Older revision		Revision as of 19:06, 7 January 2015
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	* The Board procedures document said that reimbursements must be submitted within 1 month, but the reimbursement form itself and http://wiki.tei-c.org/index.php/TEI-Council-FAQ#What_funding_is_available_for_Council_Activities.3F both say "within 10 days".		* The Board procedures document said that reimbursements must be submitted within 1 month, but the reimbursement form itself and http://wiki.tei-c.org/index.php/TEI-Council-FAQ#What_funding_is_available_for_Council_Activities.3F both say "within 10 days".

−	[[Category:~~Board~~]]	+	[[Category:Suggestions]]

← Older revision		Revision as of 18:56, 7 January 2015
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	== Bylaws ==		== Bylaws ==
		+
		+	As the Bylaws explain in the sections for the Board and Council, “each elected [vacant] position shall be voted on as a separate matter with each Member entitled to vote receiving one vote for each such position”. This has long been interpreted to mean that each Member has equal voting rights rather than to specify a voting system in which the Member can only select one candidate rather than rank them. However, it's ambiguous and could be interpreted to mean that the ballot must allow the choice of only one candidate, thereby prohibiting ranked voting. This should be clarified.

	== Board procedures document ==		== Board procedures document ==

@@ Line 5: / Line 5: @@
 == Board procedures document ==
-The Board procedures document has two sections -- "Members' Meetings" and Appendix A -- which overlap considerably with [https://sites.google.com/site/teiconferenceplanning/conference-protocol-of-the-tei-consortium the conference protocol under development]. They should be consolidated eventually, either into the Board procedures document or into a conference protocol document for the TEI-C website.
+The Board procedures document has two sections -- "Members' Meetings" and Appendix A -- which overlap considerably with [https://sites.google.com/site/teiconferenceplanning/conference-protocol-of-the-tei-consortium the conference protocol under development], [http://members.tei-c.org/hosting Hosting a TEI Conference and Members Meeting], and [http://www.tei-c.org/Board/bw09.xml Members Meeting Procedures]. They should be consolidated eventually, either into the Board procedures document or into a conference protocol document hosted on the TEI-C website.
 Specific recommended changes to the text of the Board procedures document:

← Older revision		Revision as of 01:34, 26 February 2014
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	== Bylaws ==		== Bylaws ==
−
−	~~=== Throughout ===~~
−
−	The Bylaws use the term "annual meeting", but the Board procedures document uses the term "members' meeting". Change all references in the Bylaws or in the Board procedures document to reflect preferred usage.
−
−	: Bylaws consistently say "annual meeting" which avoids ugly apostrophes. There are in fact two annual meetings -- that of the Board, and that of the Members. The former follows the latter. ([[User:Lou]])
−
−	~~:: As I look this over, I realize that the situation is even more complicated than how I described it and, I propose, than Lou described it. There are a few different things:~~
−
−	~~:: a) "annual meeting" (commonly called the "business meeting") -- the thing that the Bylaws requires us to hold once a year~~
−	:: b) "members' meeting", "members' meeting and conference", "conference and members' meeting", or "conference" (with varying uses of apostrophes) -- an event usually held around the annual meeting / business meeting where people present on TEI topics and SIGs have meetings
−	~~:: c) "Board meeting" -- a face-to-face meeting of the Board which in recent years has happened after the annual conference~~
−
−	:: The Bylaws only refer to the annual meeting, and I think that's fine. Our Bylaws should only require us to do the minimum that you would expect of a non-profit, so we don't want to set ourselves up for violating our own rules in case, for example, one year we are unable to hold a conference.
−
−	:: I see that the Board procedures document has one instance of "annual meeting", and I think that one is correct. There are also references to various forms of (b), capitalized in various ways. These, I've now decided, are also correct, though we should be consistent within that document even if we use other variants elsewhere.
−
−	~~:: So in short I've now decided that everything is fine except that we should copyedit the various uses of (b) in the Board procedures document. ([[User:Kshawkin\|Kshawkin]] 22:13, 25 June 2013 (EDT))~~
−
−	~~=== Article IV ===~~
−
−	What do we do if a Council or Board member resigns? Robert's Rules say, "The power to appoint a committee carries with it the power to appoint its chairman and to fill any vacancy that may arise in the committee." Since the membership elects Board and Council members, by default only the membership can fill them. However, it might make sense to allow the Board and/or Council to appoint people to fill out terms. If such a power is given, it should be added to Article IV somewhere.
−
−	~~: Yes. Anyone like to propose some text? ([[User:Lou]])~~
−
−	:: I now see that the Bylaws have a section called "Term" for both the Board and Council. In both of these sections, there is vague mention of elections to fill an opening: "in the case of election to fill a vacancy between regular elections". So the current Bylaws basically say that there needs to be a special election. As I think about this more, I think it should remain that way. And we should start actually doing that.
−
−	~~==== Sections 2 and 3 ====~~
−
−	~~Information about the term in section 3 should be condensed with the information already in section 2.~~
−
−	~~: Possibly, but I am not sure which sections you are talking about ([[User:Lou]])~~
−
−	:: In Article IV, Section 3, there's a sentence that reads, "Terms of office begin at the following January 1st. Elected Directors will serve a two-year term ending on December 31." It should move to Article IV, Section 2, where we actually discuss terms of office. ([[User:Kshawkin\|Kshawkin]] 22:13, 25 June 2013 (EDT))
−
−	~~=== Article VI ===~~
−
−	~~==== Section 2 ====~~
−
−	~~We need to clarify paragraph 1:~~
−
−	~~a) Does "twelve members" include the Chair of the Consortium and at least one other person designated by the Board of Directors?~~
−
−	~~Since we currently have 10 elected members, I think the answer is "yes".~~
−
−	~~b) Are the Chair and at least one other person designated by the Board of Directors voting or non-voting members?~~
−
−	~~I realize that in our consensus-driven organization this doesn't really matter, but it would be good to make it official at some point.~~
−
−	~~==== Section 3 ====~~
−
−	~~Change "board of directors" to "Board of Directors".~~
−
−	~~: I think all of these points are addressed in the new draft ([[User:Lou]])~~

	== Board procedures document ==		== Board procedures document ==

@@ Line 8: / Line 8: @@
 : Bylaws consistently say "annual meeting" which avoids ugly apostrophes. There are in fact two annual meetings -- that of the Board, and that of the Members. The former follows the latter. ([[User:Lou]])
 === Article IV ===
@@ Line 15: / Line 27: @@
 : Yes. Anyone like to propose some text? ([[User:Lou]])
 ==== Sections 2 and 3 ====
@@ Line 21: / Line 34: @@
 : Possibly, but I am not sure which sections you are talking about ([[User:Lou]])
 === Article VI ===

@@ Line 7: / Line 7: @@
 The Bylaws use the term "annual meeting", but the Board procedures document uses the term "members' meeting".  Change all references in the Bylaws or in the Board procedures document to reflect preferred usage.
--- Bylaws consistently say "annual meeting" which avoids ugly apostrophes. There are in fact two annual meetings -- that of the Board, and that of the Members. The former follows the latter. (LB)
+: Bylaws consistently say "annual meeting" which avoids ugly apostrophes. There are in fact two annual meetings -- that of the Board, and that of the Members. The former follows the latter. ([[User:Lou]])
 === Article IV ===
@@ Line 13: / Line 13: @@
 What do we do if a Council or Board member resigns? Robert's Rules say, "The power to appoint a committee carries with it the power to appoint its chairman and to fill any vacancy that may arise in the committee."  Since the membership elects Board and Council members, by default only the membership can fill them. However, it might make sense to allow the Board and/or Council to appoint people to fill out terms.  If such a power is given, it should be added to Article IV somewhere.
- (Yes. Anyone like to propose some text?)
+: Yes. Anyone like to propose some text? ([[User:Lou]])
@@ Line 20: / Line 20: @@
 Information about the term in section 3 should be condensed with the information already in section 2.
-  (Possibly, but I am not sure which sections you are talking about)
+: Possibly, but I am not sure which sections you are talking about ([[User:Lou]])
 === Article VI ===
@@ Line 40: / Line 40: @@
 Change "board of directors" to "Board of Directors".
- (I think all of these points are addressed in the new draft)
+: I think all of these points are addressed in the new draft ([[User:Lou]])
 == Board procedures document ==

← Older revision		Revision as of 15:30, 25 June 2013
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	Change "board of directors" to "Board of Directors".		Change "board of directors" to "Board of Directors".
		+
		+	(I think all of these points are addressed in the new draft)

	== Board procedures document ==		== Board procedures document ==

← Older revision		Revision as of 15:23, 25 June 2013
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	The Bylaws use the term "annual meeting", but the Board procedures document uses the term "members' meeting". Change all references in the Bylaws or in the Board procedures document to reflect preferred usage.		The Bylaws use the term "annual meeting", but the Board procedures document uses the term "members' meeting". Change all references in the Bylaws or in the Board procedures document to reflect preferred usage.
		+
		+	-- Bylaws consistently say "annual meeting" which avoids ugly apostrophes. There are in fact two annual meetings -- that of the Board, and that of the Members. The former follows the latter. (LB)

	=== Article IV ===		=== Article IV ===