Difference between revisions of "Sample Call for Hosts"

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(Created page with " ***** UNDER REVIEW ************* Call for Bids: TEI Members Meeting, 2010 The annual TEI Members' Meeting takes place every year in autumnlate October or early November. We ar...")
 
 
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'''Call for Hosts: TEI Conference & Members’ Meeting, 2018 & 2019'''
  
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***** UNDER REVIEW *************
 
  
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Call for Bids: TEI Members Meeting, 2010
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The Text Encoding Initiative (TEI) is a consortium which collectively develops and maintains a standard for the representation of texts in digital form. Its chief deliverable is a set of Guidelines which specify encoding methods for machine-readable texts, chiefly in the humanities, social sciences and linguistics. Since 1994, the TEI Guidelines have been widely used by libraries, museums, publishers, and individual scholars to present texts for online research, teaching, and preservation. In addition to the Guidelines themselves, the Consortium provides a variety of resources and training events for learning TEI, information on projects using the TEI, software developed for or adapted to the TEI, and an annual conference and members’ meeting. In August of 2017, the TEI Consortium and community as a whole will receive the esteemed Antonio Zampolli Prize from the Alliance of Digital Humanities Organizations.
  
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The annual TEI Members' Meeting takes place every year in autumnlate October or early November. We are now seeking bids to host this event in 2010.
 
  
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The meeting this year (2009) will take place on November 11-15 at the University of Michigan in Ann Arbor, MI, USA. The previous meetings have been:
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The annual TEI Consortium Members' Meeting and Conference is held every September/October/November, and brings together members of and contributors to the TEI community to share research, showcase tools and techniques as well as provide a report of the state of the TEI-C as part of the Members’ Business Meeting. '''We are now seeking applications to host the conference and members’ meeting for 2018 and 2019.'''
  
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London, England, November 6-8, 2008. hosted by King's College London.
 
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College Park (MD), USA, October 31-November 3, 2007. Hosted by the University of Maryland.
 
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Victoria, Canada, October 27-28, 2006. Hosted by the University of Victoria.
 
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Sophia, Bulgaria, October 28-29, 2005. Hosted by the Bulgarian Academy of Sciences.
 
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Baltimore, USA, October 22-23, 2004. Hosted by Johns Hopkins University.
 
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Nancy, France, November 7-8 2003. Hosted by ATILF.
 
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Chicago, USA, October 11-12 2002. Hosted by the Newberry Library and Northwestern University.
 
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Pisa, Italy, November 16-17 2001. Hosted by the University of Pisa.
 
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The site of the meeting has typically alternated between Europe and North America, but that is not a fixed rule. We welcome proposals from other parts of the world, and in particular from areas where new TEI communities are arising.
 
  
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This year's meeting will be a four-day event (plus pre-conference workshops), with approximately 120 attendees. The three days of the main conference will include a mix of plenary lectures by invited speakers, round-table discussions, and conference-style sessions; there will also be a business meeting of the membership. The fourth day (Sunday) will be a closed session for members of the Board. Meetings of TEI Special Interest Groups (SIGs) may also scheduled for this day. Future meetings should assume roughly this shape, although there is considerable room for local initiative in consultation with the Board.
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The meeting this year will take place on the 11th through the 15th of November 2017 at the University of Victoria in Victoria, British Columbia, Canada. The most recent meetings have been held:
  
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The TEI Consortium guarantees direct costs of the conference and meeting up to a maximum of US$5200 with special provisions for funding attendance in excess of approximately 120 attendees. The conference organising committee is also expected to seek additional funds from local institutions, commercial sponsors, and other organisations. A conference registration fee is charged to assist the TEI in recovering its expenditure and ensure that it is able to underwrite the cost of future conferences.
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* 2016 in Vienna, Austria, hosted by the Austrian Centre for Digital Humanities (ACDH) and the Austrian Academy of Sciences from 26th to 30th of September
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* 2015 in Lyon, France, hosted by the Histoire, archéologie, littératures des mondes chrétiens et musulmans médiévaux (CIHAM) and Histoire et sources des mondes antiques (HISoMA) from 28th to 31st of October
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* 2014 in Evanston, Illinois, USA, hosted by Northwestern University from 22nd to 24th of October
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* 2013 in Rome, Italy, hosted by Sapienza Università di Roma and Associazione per l’Informatica Umanistica e la Cultura Digitale from 2nd to 5th of October
  
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Bids should be sent to info@tei-c.org by no later than September 1, 2009, though institutions considering making a proposal are encouraged to contact chair of the TEI much earlier in the process in order to discuss their ideas. Bids should include the following information:
 
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The name of the institution(s) making the bid
 
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The name, address, email, and telephone number of the contact person
 
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A brief description of the facilities available for the event (rooms, equipment, technical support, food)
 
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An indication of what financial support, if any, the hosting institution is prepared to give (for instance, sponsoring one or more receptions or pre-meeting workshops; payment of travel expenses for one or more plenary speakers; etc.)
 
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Any other details that may be useful in assessing the bid (e.g. the presence of a conference on a related topic at the institution around the time of the meeting; the launch of a new TEI-related initiative at the institution, etc., ideas for a particular theme or focus).
 
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In submitting bids, local organisers are encouraged to be creative: the TEI is willing to work with hosts to reflect local interests and strengths.
 
  
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Further information about the requirements for the conference and members meeting may be found in our document on Hosting a Members Meeting and the Board's own Practices and Procedures document.
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The TEI-C attempts to ensure that the annual meeting is held in a variety of locations reflecting the distribution of TEI members and TEI-related activities with particular interest in institutions that have not previously hosted a TEI Conference and Members’ Meeting. As the TEI community continues to grow globally, the TEI-C is committed to inclusivity.  We are also committed to supporting conference settings that are safe and welcoming to all. 
  
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All bids will be reviewed by the TEI board, which makes the final decision.
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Local organizers at the host institution(s) are responsible for providing facilities for all conference-related activities, including pre- and post- events, developing the conference web site, producing a collection of abstracts, organizing a conference dinner, and coordinating appropriate social events. The TEI-C Members’ Meeting and Conference attracts approximately 150 participants and spans 2-4 days, depending on the proposals submitted and the workshops offered. The conference is entirely financed through conference registration fees, a $7,000 USD subvention from the TEI-C, and contributions that the Local Conference Organising Committee is able to obtain from sponsors. 
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The host application requires thorough logistical, fiscal and other information from the prospective meeting host(s) to enable the TEI-C Board of Directors to fully review the applications with special emphasis on:
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* the level of support and underwriting (financial and logistical) the institution can offer to ensure the success of the meeting.
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* the venue itself and its suitability for a meeting of this size and type.
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* the kinds of support the organizers can draw upon locally to ensure the logistical success of the meeting.
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Additional information about conference expectations and requirements, including detailed information about the application process can be found: [http://members.tei-c.org/hosting http://members.tei-c.org/hosting].
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Prospective hosts are invited to discuss their plans informally with members of the TEI-C Board of Directors ([http://www.tei-c.org/About/board.xml http://www.tei-c.org/About/board.xml]) before submitting an application.  We are currently in the process of updating conference protocols, sample proposals, etc. Please contact the Chair of the TEI-C Board, Michelle Dalmau, mdalmau@indiana.edu, about details not covered in the “Hosting a TEI Conference and Members’ Meeting” documentation ([http://members.tei-c.org/hosting http://members.tei-c.org/hosting]).
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'''Applications are due 26 May 2017''', and will be reviewed by the members of the TEI-C Board who make the final decisions.
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[[Category:Board]]

Latest revision as of 04:48, 12 March 2017

Call for Hosts: TEI Conference & Members’ Meeting, 2018 & 2019


The Text Encoding Initiative (TEI) is a consortium which collectively develops and maintains a standard for the representation of texts in digital form. Its chief deliverable is a set of Guidelines which specify encoding methods for machine-readable texts, chiefly in the humanities, social sciences and linguistics. Since 1994, the TEI Guidelines have been widely used by libraries, museums, publishers, and individual scholars to present texts for online research, teaching, and preservation. In addition to the Guidelines themselves, the Consortium provides a variety of resources and training events for learning TEI, information on projects using the TEI, software developed for or adapted to the TEI, and an annual conference and members’ meeting. In August of 2017, the TEI Consortium and community as a whole will receive the esteemed Antonio Zampolli Prize from the Alliance of Digital Humanities Organizations.


The annual TEI Consortium Members' Meeting and Conference is held every September/October/November, and brings together members of and contributors to the TEI community to share research, showcase tools and techniques as well as provide a report of the state of the TEI-C as part of the Members’ Business Meeting. We are now seeking applications to host the conference and members’ meeting for 2018 and 2019.


The meeting this year will take place on the 11th through the 15th of November 2017 at the University of Victoria in Victoria, British Columbia, Canada. The most recent meetings have been held:

  • 2016 in Vienna, Austria, hosted by the Austrian Centre for Digital Humanities (ACDH) and the Austrian Academy of Sciences from 26th to 30th of September
  • 2015 in Lyon, France, hosted by the Histoire, archéologie, littératures des mondes chrétiens et musulmans médiévaux (CIHAM) and Histoire et sources des mondes antiques (HISoMA) from 28th to 31st of October
  • 2014 in Evanston, Illinois, USA, hosted by Northwestern University from 22nd to 24th of October
  • 2013 in Rome, Italy, hosted by Sapienza Università di Roma and Associazione per l’Informatica Umanistica e la Cultura Digitale from 2nd to 5th of October


The TEI-C attempts to ensure that the annual meeting is held in a variety of locations reflecting the distribution of TEI members and TEI-related activities with particular interest in institutions that have not previously hosted a TEI Conference and Members’ Meeting. As the TEI community continues to grow globally, the TEI-C is committed to inclusivity. We are also committed to supporting conference settings that are safe and welcoming to all. 


Local organizers at the host institution(s) are responsible for providing facilities for all conference-related activities, including pre- and post- events, developing the conference web site, producing a collection of abstracts, organizing a conference dinner, and coordinating appropriate social events. The TEI-C Members’ Meeting and Conference attracts approximately 150 participants and spans 2-4 days, depending on the proposals submitted and the workshops offered. The conference is entirely financed through conference registration fees, a $7,000 USD subvention from the TEI-C, and contributions that the Local Conference Organising Committee is able to obtain from sponsors.


The host application requires thorough logistical, fiscal and other information from the prospective meeting host(s) to enable the TEI-C Board of Directors to fully review the applications with special emphasis on:

  • the level of support and underwriting (financial and logistical) the institution can offer to ensure the success of the meeting.
  • the venue itself and its suitability for a meeting of this size and type.
  • the kinds of support the organizers can draw upon locally to ensure the logistical success of the meeting.


Additional information about conference expectations and requirements, including detailed information about the application process can be found: http://members.tei-c.org/hosting.


Prospective hosts are invited to discuss their plans informally with members of the TEI-C Board of Directors (http://www.tei-c.org/About/board.xml) before submitting an application. We are currently in the process of updating conference protocols, sample proposals, etc. Please contact the Chair of the TEI-C Board, Michelle Dalmau, mdalmau@indiana.edu, about details not covered in the “Hosting a TEI Conference and Members’ Meeting” documentation (http://members.tei-c.org/hosting).


Applications are due 26 May 2017, and will be reviewed by the members of the TEI-C Board who make the final decisions.

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