Minutes from June 2, 2010

Conference Call about Revising the TEI in Libraries Best Practice Guidelines

Attendees: Syd Bauman, Michelle Dalmau, Kevin Hawkins, Lisa McAulay (notetaker), Melanie Schlosser, Natasha Smith, Perry Willett, Glen Worthey

1. SIG Grant for Thutmouse: Discuss options outlined by Michael Spurberg-McQueen for further work

DECISION: We agreed on option E for TEI-To-MARC mapping approach for the grant

ACTION ITEM: Kevin will contact Michael and let him know we choose Option E. Kevin will ask Michael whether having our work done by early fall will give him time enough to complete his work by the end of December 2010 (when we need to have spent the SIG grant money by).

Discussion overview

• We discussed point "C" -- we agreed that 'beautification' is likely to be a losing battle (stripping punctuation marks, etc.) and it's better not to put time / effort into
• Note that Option E includes only A & B (does not include C & D).
• Brief discussion of thutmouse in general (see documentation)
  • Do we have a testing scenario for what Michael has already done?
  • Kevin provided Michael 1,000 MARC records to test (see also January 16 email from Kevin)
  • See also, tools page in TEI wiki
  • We discussed how to handle comments on how the C & D portions of Thutmouse work; we agreed that we can compile feedback related to C & D aspects, even though we're not contracting Michael to do any further work on that. We'll probably have feedback, and if Michael can't work on them, we can save them for later work that may be funded for Michael to work on or that someone else will want to work on
  • Add support for all MARC fields mentioned in the Best Practices and for all three mapping variants (source, tei-from-source, and tei-from-digital).

members (see http://wiki.tei-c.org/index.php/Talk:Best_Practices_for_TEI_in_Libraries)

2. BPG document: Discussion of whether to Include All OR Select specific P5 attributes within <text>

DECISION: We will select specific attributes to include.

ACTION ITEM: Lisa will compile a list of "include" and "exclude" attributes Michelle will revise the language to indicate this is a section of the guidelines we need to come back to

• For background, see link

Discussion Overview

• Syd proposed that selecting attributes is a lot more helpful than allowing everything; the group discussed pros and cons
  • It sounds like a gargantuan task to run through all the attributes and evaluate yes/no and try to conceive of all the scenarios
  • One starting place, is the attributes we have used so far in the Best Practices Guidelines -- in the narrative and in the examples
  • Syd determined there are 438 attributes in TEI P5 -- some of these are repeats in different modules

3. BPG document: Publication Statement structure

See link

DECISION: This was a red herring. Because we do not use PublicationStmt in the Source Description, there is no problem. The guidelines stand as they are.

4. BPG Document: <meeting> element in teiHeader

See, link

DECISION: Allow <meeting> in teiHeader

• (that section says there’s e-mail from Kevin on 10-12, but I haven’t found it yet — Syd)

Discussion Overview

• Discussion of where the meeting might occur in the MARC; Kevin will check in with Renee at UNC-Chapel Hill

4. BPG Document: <appInfo

See, link

DECISION: We will not include <appInfo> in BPG.

Discussion Overview

• It's not likely that this tag will be used. So, we will exclude. If someone wants to use it, they will need to say, "I'm using BPG Level 3 plus appInfo."

5. BPG Document: History of Version 3 of the BPG link

DECISION: We need someone to draft the remainder of this section.

ACTION ITEM: Michelle will do a draft on completing this section. (We're up to Minneapolis DLF meeting April 2008)

6. TEITite and AccessTEI as relates to BPG document See link.

DECISION: TEITite and AccessTEI will be addressed as a "sidebar" in the BPG Document

ACTION ITEM: All will look at Michelle's revision in the Talk page; Kevin, in particular, volunteered to look at Michelle's draft.

Discussion Overview

• Michelle wrote some stuff up in the Talk page to develop this. Michelle tried teases out -- see the "pending review" section
• Right now, this topic is covered in the Introductory Prose
• The Tite Spec is undergoing review/revision right now, so the Spec/schema is not stable. We don't know when the revisions will be complete.
• Level 3.5 = TEI Tite will be a sidebar

7. BPG Document : Hyphenation

See link

DECISION: tabled until next call.

8. odds issues

See link

DECISION: We don't need to discuss right now. Syd will revamp the ODDs, and then we will review again. He will address the list of issues in his revision

• Note: Syd will not be able to work on the ODDs until after DH in London.

9. Determine timeline

DECISION: We will make a full timeline during our next call.

DECISION: Our next call will be within the next 2-3 weeks.

DECISION: All action items above should be addressed prior to the next call.

ACTION ITEM: Michelle will send out a Doodle poll.

ACTION ITEM: Perry will coordinate conference call through CDL

10. Other announcements

• Michelle is going to talk to Rachel Frick (new leader of DLF) about continued support for the BPG group.