Call for Hosts Application and Guidelines

• Need to combine info from the following pages (then delete/redirect pages to wiki until website migration is complete):
  • http://members.tei-c.org/hosting
  • http://www.tei-c.org/Board/procedures.xml#mtgReq
  • http://www.tei-c.org/Board/bw09.xml#body.1_div.5_div.3
  • https://sites.google.com/site/teiconferenceplanning/conference-protocol-of-the-tei-consortium?pli=1
• Draft compilation of host documentation (password protected until revisions are complete)

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Archiving previous host collections under the TEI-C Google account in a Google drive folder labeled: Host Proposals for Members' Meeting and Conference.

• Attendance at Past Conferences and Members' Meetings

Timeline IN PROGRESS

Planning for the TEI-C annual Members' Meeting and Conference begins at least 18 months in advance, with a call for hosts issued in spring of the year before the meeting.

• Spring: Call for bids posted to TEI-L, TEI-Members, and Humanist etc.
• May: Deadline for submission of bids
• July: Organizers are notified of the decision
• Members meeting (late October/early November): Formal announcement of the following year's meeting venue; program committee appointed

Sample Call for Hosts

• Sample Call for Hosts (in progress)

Application

• Need to provide host application submission guidelines. Contemplating whether we should provide a basic template on the web site or have folks submit application via an online form.

• Institution(s) Info (add up to 4)
  • Name of Institution
  • Name of Institution
  • Address
  • Address
  • City
  • State/Province
  • Postal Code
  • Country
• Website
• Contact Info (add up to 2)
  • Name inc. salutation
  • Title
  • Name of Institution
  • Telephone
  • Email
• About the Institution (and why it makes sense to host the TEI here)
• Proposed Dates
  • yyyy/mm/dd to yyyy/mm/dd
• Conference Theme
• Conference Location (ease of access, etc.)
• Sponsors/Financial Support (anticipated)
  • Name + Description of each
• Conference Organizing Committee (up to 2, optional)
  • Name of Chair inc. salutation
  • Title
  • Email
• Local Partners
  • Description of other local partners
• Venue & Facilities (describe rooms, capacity, A/V capabilities, wifi, etc.)
  • Technical Support
• Program Schedule Draft (up to 4 days)
  • date + outline of events
  • date + outline of events
• Food & Catering
• Accommodations
• Social Events