DLF Spring 2009 Forum BoF Session Minutes

WORK IN PROGRESS!

Notes from BoF Session, DLF Spring 2009: May 5, 2009

In Attendance: TBC
Note takers: Melanie Schlosser and Michelle Dalmau

Overview

Kevin: Welcome

• Background on TEI and the guidelines

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Introductions

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Melanie: Header

• P5
• Clarify some things
• Reflect library realities, including different contexts, different metadata standards
• Continue to encourage standardization and machine-readability (granular metadata)

Michelle: Levels

• Overview of levels, added more examples, more explanation, remove glaring errors and tag abuse, conformance
• Levels 1&2: Auto content generation, focused on fixing tag abuse, referenced an automatic workflow scenario
• Level 3: Basic structural markup, new elements (embedded text, running headers and footers), examples on notes, footnotes, etc.
• Level 4: Content analysis level, loaded with examples of different kinds of documents. New component on name tagging.
• Level 5: Projects are unique, develop specific guidelines, wanted to provide context, examples of rich semantic markup

Discussion

Workflows

• Specific use cases or tools trying to support? Stylesheets, etc. = Sort of. In past, decisions made based on existing DL delivery software. We strove to get away from that. We did think about workflows, but not specific stylesheets. Need consistent base of guidelines so you can build the right tools. Use cases.
• OCR workflows? = Yes. didn't flesh out all scenarios, want to flesh out workflows for future iterations. Once guidelines are stable, we will generate an ODD file for each level w/ stylesheets.
• Outsourcer scenario came up in conversation. Need to have things to point to for vendors. (TEI Tite)
• This group familiar with the most common workflows

TEI Tite

Another customization of guidelines. Designed to be a specification a vendor could use to produce encoded text. Stripped down, removes ambiguities. Our guidelines are for things libraries do themselves. John Unsworth and Perry Trolard came up with it, then Mellon funding to survey community and determine outsourcing practices to write an informed RFP. Supposed to be a membership perk for TEI members. Cuts out startup costs in using a vendor. Enables smaller institution to aggegrate content for outsourcing at low costs. Still not sure exactly how we interact with Tite, but we will be coordinating with them.

=General Toughts on the Best Practices

• Trying to go through a venor (before Google), they didn't understand, sending them the Guidelines didn't resolve it, there were errors and issues.
  • Guidelines not meant to stand alone. We link out to P5 Guidelines.
• about granularity. Compared guidelines to an existing Header. They stop at a higher level of granularity - why? Suggestion - when you don't go down to the lowest level of granularity, provide some guidance and/or say why you didn't.
• Operating constraint w/ Header - want to allow possibility of auto generation from MARC.
• Are there canonical crosswalks from TEI Header to MARC, MODS, etc.?
  • No. Institutions do their own.
• Future vision: Show MARC equivalencies in element table. We need a cataloger.
  • ReneeMcBride from Chapel Hill volunteered
• Always been troubling that TEI and EAD have elements that duplicate MARC cataloging. Need to be able to point to an external, canonical catalog record.
  • We have worked hard to find a place in the Header where we can point out to other metadata. Not there yet.
• Laurent Romary pushing for linking from author element to authority file. It got approved. We will suggest something similar.
• Source desc - biblStruct instead of others?
  • That is the intention. We should make it clearer that we are recommending this one instead of others, and give a rationale.
• Would Guidelines apply when encoding oral history transcriptions - we invented an approach of our own. Is there a place to let other people see our usage guidelines? Document use of TEI for different types of documents.
  • Could be done on the TEI wiki (if it's not being done already). Might want to collect more use cases for future revisions of the Guidelines.
• How will you communicate when not under DLF anymore? Is there a listserve?
  • TEILIB list is main form of communication. Most of us are members of Libraries SIG under TEI. SIG meets at annual meeting in the fall. SIG deals with lots of other things, but Guidelines have been focus lately.
• Langusage element is missing from the Header
  • We will look at it.
• Need to know use cases in the community for using METS with TEI

New Name for the Document

• "Best practices for TEI in Libraries"

TEI/METS relationship

• P5 has introduced 'facsimile' that replicates some of the functionality of METS. Lets you hone in on a zone in a page, coordinates - mainly for manuscript encoding. Also supports page to page linking. Weren't sure how to deal with it in a library context, where we often use METS. We introduced the @facs attribute that will let you point. We attempted to bring METS into this version of the guidelines to cover that functionality. Community wanted to know why we didn't deal with facsimile - will have to do something with it.

Wrap Up

• Call for feedback, plan going forward: finalize, mappings to MARC, submit to TEI as a customization, hopefully approved and on website. Somewhere in there, we hope to get to some of the other things (working with METS, etc.). The document is ongoing. Best source of info is TEILIB email list.