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| * Need to combine info from the following pages (then delete/redirect pages to wiki until website migration is complete): | | * [http://members.tei-c.org/hosting Hosting a TEI Conference and Members' Meeting]: Information for prospective hosts including application guidelines. |
| ** http://members.tei-c.org/hosting
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| ** http://www.tei-c.org/Board/procedures.xml#mtgReq
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| ** http://www.tei-c.org/Board/bw09.xml#body.1_div.5_div.3
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| ** https://sites.google.com/site/teiconferenceplanning/conference-protocol-of-the-tei-consortium?pli=1
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| * [https://docs.google.com/document/d/1Y9kU0oIuh3eb5WLqTykmqqNfI1_meUBVZDXWZ_KNrLI/edit?usp=sharing Draft compilation of host documentation] (password protected until revisions are complete)
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| Archiving previous host collections under the TEI-C Google account in a Google drive folder labeled: Host Proposals for Members' Meeting and Conference.
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| * [[Attendance at Past Conferences and Members' Meetings]] | | * [[Attendance at Past Conferences and Members' Meetings]] |
| | | * Sample proposals |
| ==Timeline IN PROGRESS==
| | ** [[Media:2016 Vienna bid for TEI budgetredacted.pdf|2016 Host Proposal from Vienna]] |
| | | ** [[Media:2009 University of Michigan bid.pdf|2009 Host Proposal from Michigan]] |
| Planning for the TEI-C annual Members' Meeting and Conference begins at least 18 months in advance, with a call for hosts issued in spring of the year before the meeting.
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| * Spring: Call for bids posted to TEI-L, TEI-Members, and Humanist etc. | |
| * May: Deadline for submission of bids | |
| * July: Organizers are notified of the decision
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| * Members meeting (late October/early November): Formal announcement of the following year's meeting venue; program committee appointed | |
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| ==Sample Call for Hosts ==
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| * [[Sample_Call_for_Hosts|Sample Call for Hosts]] (in progress)
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| ==Application==
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| * Need to provide host application submission guidelines. Contemplating whether we should provide a basic template on the web site or have folks submit application via an online form.
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| * Institution(s) Info (add up to 4)
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| ** Name of Institution
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| ** Name of Institution
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| ** Address
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| ** Address
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| ** City
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| ** State/Province
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| ** Postal Code
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| ** Country
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| * Website
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| * Contact Info (add up to 2)
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| ** Name inc. salutation
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| ** Title
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| ** Name of Institution
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| ** Telephone
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| ** Email
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| * About the Institution (and why it makes sense to host the TEI here)
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| * Proposed Dates
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| ** yyyy/mm/dd to yyyy/mm/dd
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| * Conference Theme
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| * Conference Location (ease of access, etc.)
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| * Sponsors/Financial Support (anticipated)
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| ** Name + Description of each
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| * Conference Organizing Committee (up to 2, optional)
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| ** Name of Chair inc. salutation
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| **Title
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| **Email
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| * Local Partners
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| ** Description of other local partners
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| * Venue & Facilities (describe rooms, capacity, A/V capabilities, wifi, etc.)
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| ** Technical Support
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| * Program Schedule Draft (up to 4 days)
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| ** date + outline of events
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| ** date + outline of events
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| * Food & Catering
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| * Accommodations
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| * Social Events
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| [[Category:Board]] | | [[Category:Board]] |